Accounting Specialist - FSU Alumni Association

Tallahassee, FL
Jun 16, 2017
Institution Type
Four-Year Institution

Job ID: 41592

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 06/23/2017


FSU Alumni Association


The responsibilities of this position include, but are not limited to, the following duties:
Manages the dissemination, collection and review of all financial reports from the Seminole Clubs ensuring accurate completion in a timely manner. Manages data and reports associated with Seminole Club Leaders, Seminole Clubs and the Seminole Club network. Develops and maintains checklists and tracking documents related to club financials. Oversees club systems in QuickBooks Online software to ensure data integrity and accuracy of financial information. Maintains QuickBooks Manual. Trains Seminole Clubs’ treasurers on appropriate QuickBooks procedures and financial best practices. Prepares annual group exemption update to the Internal Revenue Service. Oversees and coordinates updates to all financial sections of the Seminole Club Handbook annually. Files tax returns annually by required deadlines on behalf of Seminole Clubs and/or works with the external auditor to obtain their assistance with filings. Maintains strong working relationships with FSU Foundation accounting office and consultants on contract with the Alumni Association for handling club financial matters as well as representatives of the Internal Revenue Service to ensure Seminole Club financial documents are submitted accurately and in a timely manner.
Administers Seminole Club scholarships, both endowed and non-endowed. Works closely with the FSU Foundation development office to ensure all Seminole Club scholarship gift agreements are in compliance with FSU Foundation policy. In collaboration with the Assistant Director, serves as the liaison to Seminole Club leaders for all financial matters.
Organizes Seminole Club constituent data and ensures it is incorporated into the FSU Foundation and Alumni Association database. Contributes to the preparation of reports as necessary. A driver’s license is required for this position as incumbent may be required to represent the Alumni Association at various functions and/or events. Protects confidential information.
Assists with the implementation of activities, programming and events designed to create awareness, foster communication, stimulate involvement and strengthen the connection between the University and Alumni. Coordinates the planning, promotion and execution of events associated with Alumni Association and University Outreach including but not limited to the annual Seminole Club Leadership Conference, the annual Seminole Club Treasurers’ Retreat, efforts for membership acquisition, special events, alumni outreach programs, constituency groups, reunions and homecoming. On behalf of the Assistant Director, assists in the implementation of new alumni programs by coordinating data pull, communication efforts, correspondence and related paperwork.


A Bachelor’s degree in accounting or related area and two years appropriate experience or a combination of post high school education and experience equal to six years.
Ability to prepare and review financial data for accuracy, completeness and compliance.
Knowledge of Generally Accepted Accounting Principles and electronic data processing as it applies to fiscal and accounting activities.
Computers skills to include experience with Microsoft Office with proficiency in Excel or comparable software.
Experience with QuickBooks Online software.
Ability to communicate effectively verbally and in writing.
Ability to perform accurately in a detail oriented environment.
Proof of a valid Florida or Georgia driver's license or the ability to obtain.


Degree in Accounting or a related field.

Pay Plan

This is an A&P (Administrative and Professional) position.

Criminal Background Check

This position requires successful completion of a criminal history background check.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at:


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