Fellowship and Student Programs Manager

Jun 15, 2017
Institution Type
Four-Year Institution

Stanford University

Fellowship and Student Programs Manager

Job Number:

Note: Not all unique aspects of the job are covered by this job description

Stanford University's Center for International Security and Cooperation (CISAC) seeks a talented individual to work in one of the nation's leading interdisciplinary, university-based research and training centers addressing critical international security issues. The Center draws on scholars from around the world and from a range of disciplines, integrating political, regional, and scientific expertise to develop policy-oriented solutions to the most vexing global challenges.

Reporting to the Associate Director for Administration and Finance, the qualified candidate will manage the administrative aspects of the Center's three academic programs: the visiting student researcher and postdoctoral fellowship program, the undergraduate honors program, and the undergraduate research assistantship program. The candidate is responsible for complete administrative oversight of the curricular, administrative, HR, and financial components of these programs. The candidate, in partnership with Center leadership, plays a lead role in the development, implementation, evaluation, and stewardship of CISAC academic programs. The candidate evaluates programs on an ongoing basis, develops and implements improvements to any process-oriented or financial issues, and documents findings for analysis and planning purposes.

The candidate researches and analyzes initiatives and activities for potential new alumni, graduate student, undergraduate, and other education programs and executes those new activities.

For consideration please submit resume and cover letter. All final candidates must complete background check.

JOB PURPOSE: Administer and support programs or functions under general supervision. Manage administrative aspects of academic programs, including fellowship selection and appointment processes and large-scale events, such as annual orientation, honors college in Washington, D.C., and honors graduation.

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program. Act as key contact.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.
  • Organize and/or participate in outreach activities that may include communications, events, training, and/or conferences. May participate in development of budgets or oversee budgets and process, monitor and approve expenditures.
  • May direct staff to perform various tasks and assignments. May also supervise staff. * - Other duties may also be assigned MINIMUM REQUIREMENTS:
    Education & Experience: Bachelor's degree and three years of relevant experience, or combination of education and relevant experience. Advanced degree and administrative experience in higher education preferred.

    Knowledge, Skills and Abilities:
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision. Additional Knowledge, Skills and Abilities Desired:
  • Proven program management experience and the ability to both see the big picture and carefully execute related details.
  • Demonstrated event management skills, with the ability to manage on-site and remote events.
  • High energy and independent initiative.
  • Familiarity with and interest in international security and cooperation issues. Certifications and Licenses: None
  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Administration

    Location: Dean of Research
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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