Research Programs Coordinator

Stanford University

Research Programs Coordinator

Job Number:

Summary of Position:

The Research Programs Coordinator is a key member of the small Research and Independent Projects team, and helps coordinate the efforts of a large and decentralized set of contributors and stakeholders. This position reports to the Associate Dean of Undergraduate Research Opportunities and is responsible for assessing and improving existing workflow processes, resolving routine issues, and initiating discussion of more complex issues with the broader research team.

The Research Programs Coordinator provides support to Undergraduate Advising and Research (UAR) in three core areas:
  • Research and fellowship program administration
  • Event planning and management
  • Communications with diverse University partners

Core Duties:
  • Review and administer multiple application cycles for grants and fellowships, including online application management, committee meeting organization, collection and approval of additional application materials, and grant payment transactions.
  • Serve as a responsive front-line point of contact for the students, staff, and faculty navigating UAR grants, awards, and nomination processes.
  • Contribute to and maintain the research team's web and multimedia resources for students, faculty, and staff.
  • Manage high profile events such as research symposia and awards ceremonies, delegating time sensitive event- and program-related tasks to the broader UAR administrative team as necessary.
  • Help the research team design and improve administrative systems and processes for students, faculty, departments, and other offices at Stanford.
  • Collect and analyze data from multiple sources, prepare reports.
  • Contribute to identifying trends, needs analysis, participate in the implementation and testing of technology.
  • Contribute to development of marketing materials and strategies, assist in planning and developing programming activities, outreach functions.
  • Collaborate with other staff to approve and resolve complex issues.
  • Provide general guidance and counsel on programs, policies, and services; participate in planning for future needs.
  • May assist with the administration of financial processes.
  • Contribute to developing and analyzing review process of offerings, policies and programs.
  • Serve as a basic information resource to other departments; represent unit/department.
  • Participate as a member of a project team.
  • May train and supervise volunteers, student and temporary workers.
  • Other duties may also be assigned

Minimum Requirements :
  • Bachelor's degree and one year of relevant experience, or a combination of education and relevant experience.
  • Strong written and verbal communication skills.
  • Basic computer skills, including experience with Microsoft Office Suite.
  • Basic analysis and problem solving skills.
  • Customer service skills.
  • Relevant computer systems/technology experience.
  • Understanding of financial transactions.
  • Ability to learn and understand compliance with legal, financial, and university policies and external regulations.
Preferred Skills:
  • Familiarity with the organization of research institutions, including the range of academic disciplines represented at Stanford, and with administrative support for grant programs.
  • Experience with web-based workflow applications and collaboration tools.
  • Ability to manage multiple activities in a deadline-oriented environment; highly organized, flexible and rigorous attention to detail.
  • Ability to apply University and administrative policies with consistency and equity.

About the Office of the Vice Provost for Undergraduate Education (VPUE) and Undergraduate Advising and Research (UAR):

The mission of the Office of the Vice Provost for Undergraduate Education (VPUE) is to partner with Stanford faculty, staff, and students to produce and educate knowledgeable, engaged citizens and creative, confident leaders for our future world.

Undergraduate Advising and Research (UAR) is dedicated to introducing students to the full intellectual richness of undergraduate study at Stanford, supporting a diverse student population in their academic and intellectual pursuits, and instilling students with a deep sense of identity and community at Stanford.

About Stanford University:

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Physical Requirements:

  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:
  • May work evenings and weekends on occasion

How to Apply:

Apply online:

Click on Job Search
Enter the 75251 in the Keyword Search Field
Resume and cover letter required

Affirmative Action Statement:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Student Services

Location: Vice Provost for Undergrad Education
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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