Clerical Assistant

Location
Torrance, California
Salary
$3,240 to $4,137 per month.
Posted
Jun 15, 2017
Ref
C1617-053
Institution Type
Community College

El Camino College

 

Clerical Assistant

Req: C1617-053

Division: Behavioral & Social Sciences

Close Date: 06/28/17

 

Complete job description and application available online at: https://elcamino.igreentree.com/css_classified

 

BASIC FUNCTION

Under the direction of an assigned supervisor, perform a variety of routine clerical, general office duties within a framework of established procedures to support the needs of an assigned college or District program, function or office. Provide quality customer service in a multi-culturally diverse environment and do other related work as required.

 

DISTINGUISHING CHARACTERISTICS

Clerical Assistants are assigned general, routine clerical work of average difficulty. The Clerical Assistant is not expected to perform with the same level of independence and judgment on matters related to established procedures and methods as the Senior Clerical Assistant. The Clerical Assistant position involves extensive public contact and interactions.

 

COMPUTER SKILLS TEST REQUIRED

Successfully pass the Computer Skills Microsoft Office 2010 Basic Word Test with at least 70% accuracy and keyboarding at 40 net words per minute.

Applicants who are determined to meet the qualifications will be notified of the date and time of the computer skills test by email from elcamino.automail@igreentree.com. The information will be sent to the email address provided on your application. The District will not be responsible for emails not received due to your providers spam/block filters.

Please be sure to log into igreentree and check your application status for updates.

 

REPRESENTATIVE DUTIES

Type a wide variety of documents from clear copy or rough draft.

Screen and proofread reports, forms, and other documents for accuracy and completeness. Proofread finished copy and duplicate materials as assigned.

Sort and file documents and records according to predetermined classifications, maintaining alphabetical, index, and cross-reference files.

Answer the telephone and perform receptionist duties including assisting students faculty, staff, and the general public, provide information, and refer callers and visitors to appropriate personnel and offices as required.

Post information to operational, business, and student records.

Compile, list, and summarize information for review by supervisor; prepare routine or recurring reports according to established procedures.

Make arithmetical calculations in the performance of duties.

 Receive sort and route mail.

Operate standard office equipment including a typewriter, personal computer, copier, and other office equipment.

Train and provide work direction to student employees as assigned. Perform other related duties as assigned.

 

JOB QUALIFICATIONS

KNOWLEDGE OF

Modern office practices, procedures and equipment.

Correct English usage, vocabulary, spelling, grammar and arithmetic. Receptionist and telephone techniques and etiquette.

Basic techniques and operation of word processing.

 

ABILITY TO

Perform a variety of clerical work of average difficulty without close supervision. Keyboard, type and proof work.

File documents.

Review material for accuracy.

Operate a variety of office equipment such as a typewriter, computer terminal, calculator and copier. Learn personal computer word processing and basic applications software.

Follow oral and written direction.

Work with confidential information.

Communicate effectively orally and in writing.

Work cooperatively with others.

Lift and carry up to 25 lbs.

Move from one work area to another as needed.

Interact professionally and politely with the general public.

 

EDUCATION AND EXPERIENCE

Any combination equivalent to graduation from high school and one year of general clerical experience.

 

WORKING CONDITIONS:

Typical office setting.

Extensive computer work

Long periods of standing and sitting. Interaction with students, staff and the public.

 

SALARY RANGE: $3,240 to $4,137 per month.

Employees contribute 6.50% - 7% of their earnings toward the Public Employees Retirement System (PERS).

 

CONDITIONS OF EMPLOYMENT

This position is designated as full-time, twelve-month classified. Working hours will be Monday through Friday 7:45 a.m. until 4:30 p.m.

Employment is contingent upon satisfactory employment verification, fingerprint check, and tuberculosis examination. The selected candidate must provide identification and work authorization. Physical standards for this position are available for review in Human Resources.

 

TO APPLY

Applicants must submit the following documents by the closing date: 1) Online application: https://elcamino.igreentree.com/css_classified

2) Resume - Resumes are NOT accepted in place of any part of the application and you should complete all sections of the application even if the entries duplicate information on your resume.

Applicants with disabilities requiring special accommodations must contact Human Resources at least five (5) working days prior to the final filing date.

Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you should need assistance please call (310) 660-3593 Ext. 3807 or visit the office between 8:00 a.m. and 4:00 p.m., Monday through Friday.

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

 

CLOSING DATE: Wednesday, June 28, 2017 at 3:00 p.m.

El Camino College is an equal opportunity employer.

The El Camino Community College District provides equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity or sexual orientation), national origin, age, disability, or veteran status.