Grant Secretary - HSI STEM IMPACT
San Marcos, TX
Texas State University
Grant Secretary - HSI STEM IMPACT
Job Number: 2017343
Location: San Marcos
Department: University College
Recruitment Type: Open to All
Job Type: Full-Time
Monthly Salary: 2,500 - 3,000
Job Category: Non-Exempt
High school diploma, or GED
Strong organizational and interpersonal skills
Ability to complete assignments efficiently within established deadlines
Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook
Ability to pay attention to detail while multitasking
Strong written and oral communication skills, including business telephone skills and etiquette
Ability to communicate promptly and effectively with email
Experience handling confidential materials such as budgets and personnel files;
Intermediate math ability
Basic filing ability in both electronic and traditional filing systems
Must meet all required qualifications
Associate’s degree or higher
Familiar working on a college or university campus
Knowledge of and experience supporting federal or state grant budgets
Reconciling of account purchases to prepare and submit budget reports as needed
Experience supporting STEM projects or initiatives
Knowledge of university policies and software
The Grant Secretary provides administrative support to the college, project directors and faculty and staff of the HSI STEM IMPACT grant. Responsibilities include answering phones, distributing messages, greeting students and visitors, supervising student workers, filing, ordering supplies, scheduling, and other duties as assigned by the HSI STEM Project Director.
Reporting to the HSI STEM Project Director, the grant secretary manages all procurement, budget management, and records retention functions of the Title III Hispanic Serving Institutions Science, Technology, Engineering, or Mathematics (STEM) and Articulation Grant project. S/he reports on budgetary matters to the director on a continuous basis. Duties and responsibilities of the HSI STEM Grant Secretary will include:
Provide administrative support to the HSI STEM Project Director and other grant staff
Maintain calendars for grant staff and schedule appointments
Answer phones, greet visitors, file, order supplies, and assist with various administrative duties
Assist Project Director with budget transactions and monitor due dates for projects/assignments
Assist the program with a wide variety of documentation, including providing assistance with interim and annual performance reports to the U.S. Department of Education
Serve as travel officer for grant-funded employees, prepare travel applications and reimbursements
Assist with preparations for grant programs, activities, and events
Supervise student workers
Other duties as assigned
Additional Information to Applicants:
This position is funded by a Hispanic Serving Institutions - Science, Technology, Engineering, or Mathematics and Articulation Program grant and continuing employment is anticipated through September 30, 2021.
Job Open Date: 06/14/2017
Job Close Date: 6/30/2017
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM
YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. , YOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A LIST OF REFERENCES.
Legal and Required Notices:
Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
Texas State University is a member of the Texas State University System. Texas State University is an EOE.
Texas State is committed to increasing the number of women and minorities in administrative and professional positions.
For a detailed description of this position and to apply, visit jobs.hr.txstate.edu or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.
About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff
Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.
Employment with Texas State University is contingent upon a criminal history background check.
Texas State University is a tobacco free campus.
Texas State University is an EOE and a member of the Texas State University System.
Apply Online at Texas State University
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Summary of Benefits
Texas State University Human Resources
San Marcos, Texas Chamber of Commerce