Grant Secretary - HSI STEM IMPACT

San Marcos
Jun 15, 2017
Institution Type
Four-Year Institution

San Marcos, TX

Texas State University

Grant Secretary - HSI STEM IMPACT

Job Number: 2017343

Location: San Marcos

Department: University College

Recruitment Type: Open to All

Job Type: Full-Time

Monthly Salary: 2,500 - 3,000

Job Category: Non-Exempt

Required Qualifications:
High school diploma, or GED

Strong organizational and interpersonal skills

Ability to complete assignments efficiently within established deadlines

Proficiency with Microsoft Word, PowerPoint, Excel, and Outlook

Ability to pay attention to detail while multitasking

Strong written and oral communication skills, including business telephone skills and etiquette

Ability to communicate promptly and effectively with email

Experience handling confidential materials such as budgets and personnel files;
Intermediate math ability

Basic filing ability in both electronic and traditional filing systems

Preferred Qualifications:
Must meet all required qualifications

Associate’s degree or higher

Familiar working on a college or university campus

Knowledge of and experience supporting federal or state grant budgets

Reconciling of account purchases to prepare and submit budget reports as needed

Experience supporting STEM projects or initiatives

Knowledge of university policies and software

Job Description:
The Grant Secretary provides administrative support to the college, project directors and faculty and staff of the HSI STEM IMPACT grant. Responsibilities include answering phones, distributing messages, greeting students and visitors, supervising student workers, filing, ordering supplies, scheduling, and other duties as assigned by the HSI STEM Project Director.

Job Duties:
Reporting to the HSI STEM Project Director, the grant secretary manages all procurement, budget management, and records retention functions of the Title III Hispanic Serving Institutions Science, Technology, Engineering, or Mathematics (STEM) and Articulation Grant project. S/he reports on budgetary matters to the director on a continuous basis. Duties and responsibilities of the HSI STEM Grant Secretary will include:

Provide administrative support to the HSI STEM Project Director and other grant staff

Maintain calendars for grant staff and schedule appointments

Answer phones, greet visitors, file, order supplies, and assist with various administrative duties

Assist Project Director with budget transactions and monitor due dates for projects/assignments

Assist the program with a wide variety of documentation, including providing assistance with interim and annual performance reports to the U.S. Department of Education

Serve as travel officer for grant-funded employees, prepare travel applications and reimbursements

Assist with preparations for grant programs, activities, and events

Supervise student workers

Other duties as assigned

Additional Information to Applicants:
This position is funded by a Hispanic Serving Institutions - Science, Technology, Engineering, or Mathematics and Articulation Program grant and continuing employment is anticipated through September 30, 2021.

Job Open Date: 06/14/2017

Job Close Date: 6/30/2017

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:
Texas State University, to the extent not in conflict with federal or state law, prohibits discrimination or harassment on the basis of race, color, national origin, age, sex, religion, disability, veterans’ status, sexual orientation, gender identity or expression.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE.

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

For a detailed description of this position and to apply, visit or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Employment with Texas State University is contingent upon a criminal history background check.

Texas State University is a tobacco free campus.

Texas State University is an EOE and a member of the Texas State University System.

Related links:
Apply Online at Texas State University
Texas State University main webpage
Summary of Benefits
Texas State University Human Resources
San Marcos, Texas Chamber of Commerce


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