Marketing Production Specialist

Jun 15, 2017
Institution Type
Four-Year Institution

Marketing Production Specialist

Worcester Polytechnic Institute

Department: Marketing

Position Status: Administrative Exempt Positions

Basic Function:
The role of Marketing Production Specialist reports to the Senior Manager of Marketing Production. The position requires the creative and technical skills to help coordinate and complete a variety of projects, including collateral layout and updating, project scheduling, requesting and assessing vendor bids, and serving as primary liaison with in-house print services. This individual will be passionate about being collaborative, highly organized, adaptable, and have high standards for accuracy and consistency.

Principal Duties and Responsibilities

  • Create and assure the adherence to production schedules for assigned initiatives; organizing within a workflow management system in order to assess available resources
  • Administer an annual calendar of marketing and communications projects in collaboration with Senior Manager of Marketing Production and other division leadership
  • Attend marketing and communications meetings and relevant campus partner meetings related to university initiatives, representing available resources and the processes for efficient project completion
  • Work with Senior Manager to define specifications for deliverables, which can range from decorative banners to exhibit materials, multi-page print pieces to emails or digital ads
  • Coordinate and organize vendor bids based on defined specifications
  • Accurately make revisions to design files based on campus partners and internal edits in a timely and efficient manner
  • Prepare final press-ready files based on supplied specifications for several types of printing
  • Make various formats of supplied artwork production-ready and resolve any artwork issues that may arise during production
  • Package and preflight files for release to printers or media partners
  • Create PDFs for print and client review
  • Provide design support, including creation of materials based on adherence to templates/branding guidelines
  • Select and prepare of imagery for marketing collateral
  • Catalog and reference art for future projects
  • Assist Senior Manager on project workflow and traffic management as required

    Position Requirements

  • A bachelor’s degree in design or other related discipline or significant course work/demonstrated experience in graphic design, print production, visual arts or a related field. A portfolio is a plus.
  • Skilled and efficient in the use of Adobe CC Suite: InDesign, Illustrator, and Photoshop
  • Strong typographic and layout skills
  • Ability to work with a team and independently, manage multiple projects effectively, work collaboratively, and be responsive under deadline pressure
  • Experience in higher education a plus

    Posting Date: 06/12/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:

    EEO Information:
    We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit:

    WPI, the nation's third oldest private technological university, established in 1865 by New England industrialists John Boynton and Ichabod Washburn consists of 80 acres set in a safe, residential section of Worcester, Massachusetts—the second largest city in New England—home to 13 colleges, and situated 40 miles west of Boston.

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