Associate Director, Gastón Institute

Boston, Massachusetts
Jun 15, 2017
Institution Type
Four-Year Institution

The Associate Director within the Gastón Institute will assist with the implementation of a research agenda in the field of education that leverages the expertise, skills and research interests of the institute by developing funding proposals to federal, state and local agencies. The Associate Director will also oversee the day-to-day administrative and financial operations of the Institute. Working closely with the Director of the Gastón Institute, the Associate Director will be responsible for the management of grant projects, coordination of human resources and payroll administration, and serving as Director's liaison with administrative units of the university and funding partners. The Associate Director will also supervise the hiring and work assignments for part-time workers, graduate student employees, interns, and work-study students. The Associate Director will assist Principal Investigators (PIs) in preparing proposals, including identifying funders, preparing budgets, ensuring compliance with funding policies and the Office of Research Sponsored Projects (ORSP) protocols, and timely processing of all financial operations.  Duties include, but are not limited to:

  • Work closely with Director to implement research projects focused on Latino education;
  • Lead the development of new federal, state and local grant proposals in the area of scholarship of interest to Principal Investigators (PIs) and community partners;
  • Provide support to other Research Associates in the development of research proposals in areas of the Institute's education core priorities;
  • Represent the Director of the Institute with other research units of the university and external constituencies, as needed;
  • Provide day-to-day oversight over the administrative, operational and financial operations of the Gaston Institute; serve as the Institute's liaison to the university's centralized business and administrative offices and ensure compliance with funding policies and protocols and timely processing of all financial operations;
  • Work closely with the Director to prepare an annual budget as well as program and proposal budgets, as required; assist in the preparation of annual reports that consist of base budgets, strategic requests and reduction scenarios when requested;
  • Responsible for financial management and administration associated with grants and non-grant accounts, including pre-and post-award operations; collaborate with ORSP to monitor all phases of the implementation of grant awards;
  • Provide support to PIs with the planning of grant proposals and submissions, including proposal preparation, working with sponsor, preparing budget and all ORSP forms; ensure proposal meets sponsor format and submission requirements;
  • Assist PIs in understanding and ensuring compliance with university policies and procedures, sponsor requirements and the relevant laws and regulations in research with human subjects; assist PIs to identify potential external funding sources;
  • Serve as the Institute liaison's with the Department of Human Resources and ensure compliance with employment policies and protocols; prepare and process personnel paperwork, including the creation of documents and monitoring of appointment for compliance with university procedures ensuring the timely processing of all related personnel actions;
  • Oversee purchasing activities, as well as track and manage specific charges on each project account; monitor project expenditures and correct any incorrect postings on all department's accounts; ensure that Procard purchases comply with sponsor terms and conditions and university policies and procedures; reallocate Procard purchases weekly and reconcile monthly;
  • Oversee record management for each research project; oversee all accounting activities for the Institute, including purchasing, tracking invoicing and payments, reimbursements, monthly reallocations, reconcilements, monitoring of monthly operation expenses and preparing all documents for day to day management of financial accounts for both sponsored and non-sponsored funding as approved by Director;
  • Oversee purchase departmental supplies, goods, and services to meet unit needs, maintain inventory levels of departmental supplies and coordinate repair and/or purchase of new equipment as needed; issue and approve purchase orders' review, approve and submit accounts payables transactions/disbursement vouchers with signature authority/approvals;
  • Serve as the liaison to other operational departments across the University to exchange information, resolve problems and/or facilitate progress of unit programs, functions and activities; serve as the central liaison between the director and the institute's principal investigators; serve as the primary contact person for contract for services, including preparing all contract for services, preparing bids as needed, managing contracts and billing payments;
  • Supervise staff and student employees assisting in the management and operations of the institute, including coordinating schedules and work flow, train, supervise, support and evaluate the work performed by the institute's Administrative Assistant, as well as students working on general management operations at the Institute; recruit, hire and supervise research assistants;
  • Perform other duties as assigned.


PhD in the field of social sciences, public policy, STEM or a closely related field, and a minimum of three-five (3-5) years of experience in the area of Latino education research required.  Individuals who are ABD (Doctoral Candidates) who have an additional five-seven (5-7) years of post-master's employment in the area of Latino education research can be substituted for the required PhD. 

Research experience in an area of Latino education that intersects with the Gastón lnstitute's current strengths in policy and practice required.  Fluency in Spanish required.  Familiarity with funding from government, private, and foundation funding is required.  Experience working with project teams and providing guidance and/or direction on project budgets required. 

Previous supervisory experience is required.  Experience in conducting qualitative and/or quantitative research methodologies related to Latino communities is preferred.  Publications about Latino education preferred.  Experience working in grants management is preferred. 

  • Proficiency in Microsoft Office database and other software products;
  • Working knowledge of grants management;
  • Familiarity with a range of research methodologies, including quantitative and qualitative approaches;
  • Ability and desire to mentor junior scholars, Principal Investigators, and graduate and work study students;
  • Ability to work cooperatively with a wide range of individuals, including campus administration as well as external constituencies;
  • Ability to identify operational and financial issues, recommend solutions/and or actions and be proactive;
  • Ability to work effectively and efficiently work in a team capacity as part of a management team with a broad range of staff to accomplish departmental and program goals;
  • Ability to work independently and efficiently; and under pressure and deadlines;
  • Ability to multitask in a fast paced environment, with a track record of project management;
  • Ability to supervise the work of others;
  • Ability to represent the institute to outside constituencies;
  • Ability to exercise sound judgement;
  • Strong oral and written communication skills;
  • Strong interpersonal skills;
  • Strong analytical and organizational skills;
  • Strong commitment to customer service.

Additional Information:

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions.  As a condition of employment, the University will conduct appropriate background check reviews.  For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews:

Application Instructions:

Please apply online with your resume, cover letter, and list of three professional work references.

  • Professional Union.
  • Full time. Benefited.
  • Unrestricted funding.
  • Grade 34 (see link below for salary chart).

Only Internal Professional Bargaining candidates will be considered during the first 7 business days of the posting.  All other candidates will be considered after that period. 

Closing date for applications:  June 22, 2017.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information. In addition to federal law requirements, the University of Massachusetts Boston complies with applicable state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment. Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, and interviews. All appointments and promotions will be effective on a Sunday.

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