ADMINISTRATIVE COORD - PEDS
ADMINISTRATIVE COORD - PEDS
Occupational Summary:Assist Business Manager in the administration of department financial and clinical operating procedures and programs in support of the Department of Pediatrics Divisions of Nephrology,Rheumatology and Cardiology.
Financial Management• Prepare monthly divisional finance reports and analysis for division leadership,includes all operational and discretionary code.• Monitor monthly variance reports and update division administrator appropriately.• Review and facilitate resolving significant financial variances and potential overdrafts.• Partner with grants and contracts administrator in adjudicating any research fund inquiries/issues.• Review charge and receipt information for respective division(s) and coding pattern; inform division leadership on any discrepancies or variances.• Maintain appropriate financial records for division.• Assist with the preparation of annual budget, financial analyses including pro forma,and other financial activities.• Facilitate reconciliation of all applicable divisional fund codes.• Review and approve travel and expense reimbursement. Personnel Management• Coordinate daily workflow of staff assistants• Ensure adequate support staffing levels necessary to maintain administrative office operations• Coordinate on boarding of new employees (faculty and staff) includedivision specificorientationmeetings, class enrollment, resource allocation (computer, systemaccess, keys, supplies)• Review and approve biweekly and monthly staff employee time cards andrequestsfor time off/leaves• Work with appropriate department, SOM, and PDC contacts forprovider(physicianand APP)recruitmentand credentialing/privileging tasks• Coordinate timely completion of faculty e-certification and effort management process• Coordinate recruitment and hiring processes for Division non-facultypositionsClinical Practice/Operation Support• Monitor patient encounter closeout reports and serve as contact to assist/resolve issues• Review and approve clinic templates/schedule changes to ensure patient access• Review and monitor access reports• Maintain division communication/website materials.
Seeking candidates with the following:o Proven ability to research, gather, synthesize and organize information to produce concise reports using various resources.o Excellent interpersonal, as well as written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.o Proven organizational, analytical and management skills.o Ability to work independently and follow through on assignments with minimal direction.
1492 ADMINISTRATIVE COORD
Job Family Level
Full Time / Part Time
Regular / Temporary
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.
Work requires a general business background generally equivalent to abachelor's degree in a business related field.
Work requires 2 years related business or administrative experience tobecome familiar with general personnel practices, accounting andbudgeting principles and coordination of major office activities.A master's degree in a business related field may be substituted for 2years experience.OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OREXPERIENCE.
Auto req ID
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.