Executive Assistant to the President
Basic Functions: Perform a full range of administrative support duties for the President, Chief of Staff and the Office of the President.
Essential Job Functions: * Provide overall administrative support for the University President. Collaborate with a dedicated team and in tandem with the Manager of the President's residence (Monomoy Place), Assistant to the President's Office, Special Assistant to the President and Provost, and the Chief of Staff. * Maintain the President's schedule, including on-campus meetings, events, speeches, and university travel. Assist with determining priorities for the President's time. Assure that the President has all necessary materials for advance preparation. * Manage travel arrangements and prepares trip itineraries for the President. Work in conjunction with staff in the Institutional Advancement division to schedule and coordinate alumni-related presidential travel. * Assist with logistical plans and arrangements for catered events at the presidential residence and on campus, including the preparation of invitations, guest lists, menu selection and catering orders, etc. * Oversee the presidential discretionary accounts and the general operating budgets for the President's Office. * Maintain a current tickler file, anticipating upcoming projects and deadlines. * Maintain a calendar for the President's spouse, providing information related to special events and travel commitments. * Greet visitors to the President's Office; screens telephone calls, assuring an appropriate and timely response. * Coordinate the preparation and mailing of Presidential communication to various constituencies, working in tandem with the Office of Alumni and Family Engagement. * Communicate effectively, on behalf of the President, with all university consistencies, including trustees, alumni, families, students, faculty, staff, and the larger off-campus community. * Assist with special events throughout the year, including Alumni Reunion Weekend, Big Red Weekend, new student induction ceremony, Commencement, Board of Trustees meeting and other high profile institutional activities. Assist in the preparation of scripts for institutional events. * Perform research for the President and other senior administrators of the college as directed. * Perform other duties as assigned. ADDITIONAL JOB RESPONSIBILITIES Reporting to the President, but working with the guidance of the Chief of Staff, the Executive Assistant must have strong interpersonal skills that work across the University environment, Denison's Board of Trustees, alumni, donors, family members, community leaders, other executive assistants and vice presidents of the university. The Office of the President is a fast paced and highly demanding environment where attention to detail is critical to internal and external constituencies. This position requires a high amount of discretion, confidentiality, and judgment, particularly in managing requests for the President's time.
Minimum Qualifications: Bachelor's degree or equivalent combination of education and experience and at least six years of applicable work experience. Excellent written and oral communication skills and outstanding organizational skills are required, including the ability to prioritize, handle and balance substantial administrative detail and a wide variety of administrative tasks. Ability to take initiative, exercise good judgment and work independently. Outstanding interpersonal skills and ability to communicate and deal effectively with a wide variety of constituencies, including coworkers, students, staff, faculty, trustees, parents, and alumni. Willingness and ability to work in a team environment with other members of the President's Office. Requires development of a working knowledge of others' job functions sufficient to cover effectively and efficiently during absences. Ability to handle confidential material with utmost discretion. Proficiency with Microsoft Word and Excel. Strong writing ability. Must have a valid drivers license and be insurable by the University.
Preferred Qualifications: Experience working in an educational environment. Experience providing administrative support to C-Suite executives.