Program Coordinator, Campus Visit Programs

Boulder, CO
Jun 15, 2017
Institution Type
Four-Year Institution

The Program Coordinator for Campus Visit Programs and the Center for Academic Success and Engagement (CASE) will assist in leading the efforts of the Office of Admissions in promoting and providing a welcoming environment for visiting students and their families, high school counselors and community leaders to the CU Boulder campus. In addition, this position will assist in overseeing the usage and spaces available in the CASE building, to academic and campus units, as well as external vendors. This position is responsible for the management and coordination of admission-related programs and activities. Responsibilities will include, but are not limited to: managing on campus visit programs ranging from large scale events to small group visits, co-advising Student Ambassadors, supporting the management/oversight of campus information desks, participating in recruitment trips and application review. This position plays a critical role in on campus recruitment as we host close to 50,000 visitors annually. Due to this volume, the person in this role must be detail-oriented, be able to manage multiple projects at once and have a clear understanding of programming, from visualizing and planning to execution. This position will work closely with the office's marketing and communication team on campus visit program promotional and business communications. This includes working collaboratively to develop strategies, draft content and periodically use the office's CRM system to push information out to registered guests. A critical piece of campus visit programs are the student ambassadors who are a key component to visit programs running and functioning properly. The program coordinator will co-advise this 100+ student volunteer group, which covers 100% of the office's daily tour offerings and aids in supporting additional programs within the office. In addition to co-advising this group, this person will help change and shape the future of the ambassador program so that it can continue to grow as the Office of Admissions and campus visit programs grow at CU Boulder.

Who we are:

As one of 34 U.S. public research institutions belonging to the prestigious Association of American Universities (AAU)-and the only member in the Rocky Mountain region-our goal at CU Boulder is to directly affect Colorado communities through collaborative research, innovation and entrepreneurship. Our faculty, staff and students work with the broader community to establish unique connections that have lasting outcomes-both across Colorado and around the world.

What your key responsibilities will be

On Campus Visit Programs Support
  • Plan and coordinate select on-campus visit programs for prospective and admitted students, including, but not limited to: Explore CU programs (prospective student programs), Be Boulder for a Day (admitted student programs) and Ralphie's Visits (high school group visits).
  • The person in this position will serve as the back-up coordinator for the Assistant Director (Admitted Student Day and Summer Sampler) and provide assistance as needed during on campus program events. In this role, the program coordinator will strategically and effectively analyze data (visitor counts and survey feedback) to recommend and implement improvements and changes to campus visit programs.
  • This position will collaborate with the Associate Director and the recruitment leadership team to ensure campus programs meet strategic recruitment and outreach goals.
  • As a part of the programming staff, you will have the opportunity to participate in staff development activities including appropriate university workshops, conferences and programs, and state and national professional organizations.

Co-Advising and Mentoring
  • In conjunction with the Assistant Director, co-advise the student ambassador team which includes, but is not limited to, regular tour ambassadors, campus programs visit ambassadors, Ralphie's Visits ambassadors, transfer ambassadors, and special assignment ambassadors.
  • Co-mentor the student ambassador executive team.

Supervision and Training
  • Offer tertiary supervision and management of the student staff members working in the CASE building at the two designated information and visitor services desks. This also includes managing, training, supervising, and evaluating support staff, including student staff.

Additional Responsibilities
  • Conduct admission presentations to various populations.
  • Advise and counsel prospects, applicants, and students on University admissions policies, procedures, and requirements.
  • Develop and maintain effective communication with constituents in the university, high school, and other institutions of higher education, government agencies, and community based organizations and professional organizations regarding the admission of students to CU Boulder. This includes representing CU Boulder to a broad range of constituents at college fairs, community college visits, large-scale receptions and other recruitment activities when needed.
  • Review and render admission decisions on undergraduate applications independently and as an active member of the admission review committee.
  • Serve as the liaison, for program coordination purposes, with the Program in Environmental Design and the School of Education.

What you should know:
  • This opportunity requires extensive overnight, evening and weekend work as well as a valid driver's license.

What we can offer:

The anticipated starting salary for this position is $40,000.00, nonnegotiable. The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be balanced. Be inclusive. Be resourceful. Be Boulder.


What we require:
  • A Bachelor's degree from an accredited college or university.
  • A valid driver's license.
  • Extensive overnight, evening and weekend work.

What you will need:
  • Ability to work well with high school and college age students as well as racially and ethnically diverse populations.
  • Excellent interpersonal and organizational skills.
  • Strong public speaking skills.
  • Excellent written and oral communication skills
  • Ability to work independently as well as with a team.
  • Ability to be a role model for prospective students.
  • Strong and positive university experience as a student and campus community member.

What we'd like you to have:
  • Involvement in university clubs or organizations.
  • Recent graduate who has represented a university in some capacity (for example, as a Student Ambassador, Resident Advisor, student employee, etc.).
  • Previous experience working with tour guides or similar student groups.

Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.

Special Instructions to Applicants:Please apply by June 20, 2017.

If you have technical difficulties submitting application information, please contact the CU Careers help desk at All other job related inquiries should be directed to the posting contact for this posting.

Click here to view Special Instructions and General Information for Veterans and Classified Staff positions.

Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:To apply, please submit the following materials to this posting at

1. A current resume.
2. A cover letter that specifically addresses the job requirements and outlines qualifications.

Please combine materials into one document and upload as titled: Last-First-09878.
Please do not upload references at this time.

Job Category: Academic Services

Primary Location: Boulder

Department: B0001 -- Boulder Campus - 10045 - Admissions

Schedule: Full-time

Posting Date: Jun 14, 2017

Closing Date: Jun 20, 2017

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

Position Number: 00734651


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