Administrative Services Assistant

Lexington, KY
Jun 15, 2017
Institution Type
Four-Year Institution

This position will serve as the primary reconciler for the Arts & Sciences Business Center. Primary responsibilities will include: monitoring, reviewing, auditing, and reconciling approximately 900 accounts; identifying errors and working with the budget operations staff to process needed corrections; maintaining the college-wide Statistical Internal Order database; maintaining the college-wide monthly encumbrance report for all accounts; ensuring encumbrances are cleared in a timely manner and that manually entered funds reservations are cleared after procards are posted; assisting with the entry and maintenance of non-PBC payroll encumbrances; providing exceptional customer service to all constituents; and actively participating in team meetings and training opportunities.

Job Title
Administrative Services Assistant

Requisition Number

Working Title

Department Name
8E001:Arts and Sciences - Administrative Servi

Work Location
Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

4 yrs

Required License/ Registration/Certification


Physical Requirements

Sitting at workstation for extended periods of time; lifting/carrying light weight objects; walking across campus.


Monday-Friday 8:00am-5:00pm, occasional evenings and weekends.


SAP FI, BW, Excel

Does this position have supervisory responsibilities?

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How many years of paid work experience do you have with accounting processes?
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  2. * Please rate your level of expertise using Microsoft Excel.
    • None
    • Basic
    • Average
    • Proficient
    • Expert
  3. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents


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