Administrative Assistant II/S

East Lansing
Jun 14, 2017
Institution Type
Four-Year Institution
Position Summary

Reports directly to the HDFS department Chair. The successful candidate will manage accounts and assist in planning, forecasting, and implementing fiscal and administrative procedures for the unit. Including: managing the unit budget along with complex multi-site fiscal/budgetary activities related to federal, state and foundation grants and those related to sub-units in the department; compiles, projects, and assists in preparing departmental fiscal and operational reports; assists in the operational activities of the unit, including assisting the department Chair in designing, implementing, and evaluating departmental financial plans, policies, and procedures; serves as the liaison with directors and administrators on budget, personnel and/or operational matters of the unit; requisitions supplies, equipment and services for the unit; coordinates long- and short-term space allocations and building planning, in concert with the department chair; supervises support staff, including hiring, training, evaluating, and disciplining staff (includes support staff and students); resolves employee complaints and grievances; processes personnel, research, and service projects; complies and analyzes information in order to produce statistical and financial reports that forecast department fiscal functioning and economy; exercises strong interpersonal skills in interfacing with faculty, staff, students and stakeholders, including upholding these skills across all situations and types of deadlines; leads strong communication within and outside of the unit, such as with College and University administrators and outside agencies/businesses; assists with special activities, such as department events involving department and college alumni.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a Business related field or a field which corresponds to the employing unit; one to three years of related and progressively more responsible or expansive work experience in word processing, database, spreadsheet, presentation software, and/or desktop publishing and web page software; or related software and in maintaining accounting ledgers; may require supervision; and/or in performing responsibilities closely related to the operational activities of the employing unit; or an equivalent combination of education and experience.

Desired Qualifications

Experience involving fiscal/budgetary forecasting with complex multi-site budgets involving subcontracts. Experience administering pre-and post-award activities related to federal, state and foundation grants. Experience with the management of multiple budgets related to sub-units within a department. Experience in long-range strategic planning. Knowledge of the university budget process, policies, and regulations. Knowledge of university policies and procedures related to fiscal and human resource operations. Knowledge of academic and non-academic hiring procedures. Knowledge of MSU's Enterprise Business Systems (EBS) forms, reports, and payroll process.

Required Application Materials

Cover Letter and Resume

Work Hours


(Bidding Eligibility ends June 20, 2017 at 11:55 PM)

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