Evaluation Specialist

Location
Los Altos Hills
Posted
Jun 14, 2017
Institution Type
Community College


Foothill-De Anza Community College District

Evaluation Specialist

Posting #: 16-200

Campus: De Anza College

Number of Working Months: 12 Months

Starting Salary: $4,770.11 per month

Close Date: 7/20/2017

Open Until Filled: No

Employment Duration: Full-Time

Description:

Starting Salary: $4,770.11 (per month) plus benefits; Salary Grade: C1-49
Full Salary Range: $4,770.11 - $6,388.77 (per month)

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

De Anza College Mission Statement:
De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:

  • Communication and expression
  • Information literacy
  • Physical/mental wellness and personal responsibility
  • Civic capacity for global, cultural, social and environmental awareness
  • Critical thinking

JOB SUMMARY:
The Evaluation Specialist assures that student needs are met regarding assessment of transfer credits, general education certification, certificates and other related issues

DEFINITION:
Under the direction of an assigned supervisor, perform specialized evaluations in providing counselors/academic advisors and students with accurate and current information regarding the use of courses taken at other colleges and universities for the program of study the student is pursuing at the College. Prepare, complete and forward to the school of transfer a certification of articulated lower division courses for general education (GE) for CSU system schools and the UC system schools including transfer courses taken at other colleges.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:
Depending upon assignment, duties may include, but are not limited to, the following:

  1. Perform specialized activities in providing counselors/academic advisors and students with accurate and current information regarding the use of courses taken at other colleges and universities for the program of study the student is pursuing at the College.
  2. Evaluate transfer coursework from domestic colleges and universities for course equivalency with College courses to clear major and GE requirements for degrees and certificates and CSU Breadth and IGETC certification.
  3. Research and review foreign reference manuals to determine accreditation and transfer of credit of college and university level coursework; research and review college catalogs and microfiche to compare course descriptions and syllabi to College courses.
  4. Post transferable courses to student's academic record; prepare and mail completed major curriculum and GE guides and degree audits to students.
  5. Translate and format degree certificate and general education requirements for input into the Degree Audit process.
  6. Record and maintain pertinent information on evaluation database to respond to student inquiries and track completed and pending evaluations.
  7. Process applications for degrees including pre-check upon receipt of applications and post-check after completion of work in progress; post award information to student record; prepare and mail individual letters to students to notify them of deficiencies.
  8. Prepare GE Certifications for CSU Breadth and IGETC; analyze student records to determine GE pattern and the application of College courses and “pass along” courses.
  9. Interpret and communicate policies regarding evaluation and GE certification for counseling staff and students.
  10. Calculate cumulative grade point average for Cal Grant applications as needed.
  11. Research and evaluate military courses for appropriate credit in accordance with ACE guide recommendations; research College course descriptions and forward to students or other schools as requested.
  12. Operate a computer and other equipment as assigned.
  13. Perform related duties as assigned.

EMPLOYMENT STANDARDS:

Knowledge of:

  1. Proper techniques involved in evaluating transcripts.
  2. CSU, UC and other community college system schools.
  3. College codes and California Articulation Numbers (CAN) assigned by the State Chancellor's office.
  4. Reference materials and resources available to evaluate traditional and non-traditional course work.
  5. Admissions and Records Office policies and practices.
  6. Curriculum, policies and practices.
  7. Recordkeeping techniques.
  8. Operation of a computer and assigned software including databases.
  9. Oral and written communication skills.
  10. Interpersonal skills using tact, patience and courtesy.
  11. Applicable sections of State Education Code and other applicable laws.
  12. Research methods and techniques.

Ability to:

  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Perform a variety of specialized duties involved in evaluation of transcripts.
  3. Prepare, complete and forward to the school of transfer a certification of articulated lower division courses for GE for CSU system schools and the UC system schools including transfer courses taken at other colleges.
  4. Make arithmetic calculations quickly and accurately.
  5. Communicate effectively both orally and in writing.
  6. Interpret, apply and explain rules, regulations, policies and procedures related to evaluating transcripts and related activities.
  7. Work confidentially with discretion.
  8. Maintain records and prepare reports.
  9. Establish and maintain cooperative and effective working relationships with others.
  10. Analyze situations accurately and adopt an effective course of action.
  11. Meet schedules and time lines.
  12. Work independently with little direction.
  13. Plan and organize work.
  14. Type at an acceptable rate of speed.

MINIMUM QUALIFICATIONS:

  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to an Associate's degree in a related field AND three (3) years experience in a college admissions office, counseling office or other environment dealing with college degree programs, students, or student records.

WORKING CONDITIONS:

Environment:

  1. Office environment.
  2. Constant interruptions.

Physical Abilities:

  1. Hearing and speaking to exchange information in person and on the telephone.
  2. Dexterity of hands and fingers to operate computer keyboard.
  3. Seeing to read various materials.
  4. Standing for extended periods of time.
  5. Reaching overhead, above the shoulders and horizontally.
  6. Bending at the waist, kneeling or crouching.
  7. Lifting, carrying, pushing or pulling heavy objects up to 30 lbs.

Hazards:

  1. Contact with dissatisfied or abusive individuals.

APPLICATION PACKET:

  1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. A cover letter addressing your qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

CONDITIONS OF EMPLOYMENT:
Position: Full-Time, Permanent, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
(650) 949-6217

Email: employment@fhda.edu
http://hr.fhda.edu/

To apply, visit: http://hr.fhda.edu/careers/

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