Assistant Registrar 497166

Jun 14, 2017
Institution Type
Four-Year Institution

Assistant Registrar 497166

Position Type: Staff

Position Number: 497166

Department: Registrar

Job Summary/Basic Function:
Job Summary / Basic Functions:
Responsible for the day-to-day activities of the Digital Learning staff employed in the Registrar's Office. Will train new employees and continuing employees to update knowledge and skills and will work with employees to develop better procedures. The individual is responsible for registration and graduation of the online students. The Director must be familiar with and capable of communicating, Federal, State, TSUS and University policies about student information to anyone who inquires. Must be familiar with and follow the rules and regulations in the Federal Educational Rights and Privacy Act of 1974 (FERPA) as amended and university policies regarding providing information about students. Responsible for the accuracy and maintenance of student records in all media. Must use and be able to train other employees to use DegreeWorks and Banner software. Must organize and direct graduation, including Saturdays for online students. This person will work closely with the University Registrar and the Office of Digital Learning. Must be able to perform the following duties and be able to train other employees to perform them as well: use FTP site to extract data to post to the Sharepoint server, produce rosters for online courses, utilize Excel formulas to create new student credentials and upload new and returning students to spreadsheets, use Mail Merge to email students their credential information, upload grade reports from Epic, build classes for each session, and assist with enrollment, drops, adds, and withdrawals for online students. Perform related work as assigned. Work is performed under the general supervision of the University Registrar.

Minimum Qualifications:
Minimum Qualifications:
A Bachelor’s degree and a minimum of five (5) years related work experience including supervision is required, a Masters’ degree is preferred. A thorough knowledge of legislation and policies about student records and student information is required. This person must maintain confidentiality, accuracy, and completeness of student records. Ability to utilize a PC and software packages effectively is required. A good working knowledge of English, spelling, grammar, business correspondence and standard office procedures is required. Ability to provide customer service to a variety of audiences is essential. Knowledge of mathematics sufficient to figure a GPA is required. This position may require working additional time as needed.

Reports to: This position will reports to the Vice Provost for Digital Learning.

Preferred Qualifications:
Preferred Qualifications:
Experience in a student records office in a college/university is preferred. Experience with DegreeWorks and Banner software is preferred. Knowledge of various reports based on student information is preferred.

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas SB 805, Section 657.003.

Security Sensitive Statement:
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary: Commensurate

Work Hours:

Posting Date: 06/13/2017

Close Date:

Open Until Filled: Yes

Special Instructions:
Special Instructions to Applicants:
Complete online application and attach the following: (1) letter of interest, (2) resume. Official transcripts required at the time of employment.

A Member of the Texas State University System, Lamar University is an equal opportunity employer that actively seeks and encourages applications and expressions of interest from members of traditionally under-represented groups in higher education. This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215.

To apply, visit

Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.