Asst Dir. Student Affairs, Academic Advising

Jun 14, 2017
Administrative Jobs
Student Affairs, Academic Advising
Institution Type
Four-Year Institution
About The Unit: Position Summary: Reporting to the Director of Student Affairs, the Assistant Director of Student Affairs, Academic Advising and Student Services is responsible for serving master's students in the Harris School of Public Policy. The person in this role will be expected to contribute to the overall student experience for all Harris students and will be the assigned academic advisor to 75-150 master's students.

Unit Job Summary: Key Responsibilities: Serve as Academic Advisor to 75-150 master's students - Conduct intake advising meetings with all advisees at the beginning of the year - Create individual curriculum plan with each student, monitoring student progress toward degree completion and intervening appropriately as needed - Conduct accurate graduation degree audits for all advisees - Gain expertise about Harris curriculum and courses in other divisions at the University to best guide student course selection - Collaborate with other student-facing offices to best understand programmatic and career opportunities which enhance the student academic experience - Identify and communicate student needs and interests to Harris Administration to help shape curriculum and co-curricular offerings - Monitor all advisees enrollments and update tuition projections each month - Serve as a support for Harris' large international student population, including assisting advisees with CPT and OPT paperwork and acting as a liaison to the Office of International Affairs (OIA) - Coordinate the creation of resources for all advisors to share information - Collaborate with the Director of Student Affairs on complex student cases Facilitate academic services including: - Coordinating testing for students with disabilities - Manage onboarding and training of Teaching Assistants for Harris courses - Assist in gathering and publishing information about Harris courses - Coordinate process of inputting and archiving student's prior degree information into Academic Information System - Manage project to create instructor resource website, in collaboration with Associate Director, Enrollment and Registration and Assistant Director of Faculty Affairs - Along with Director, facilitate academic administrative components of graduation, including compiling graduation program and updating student data in advance of graduation Oversee student life and academic services initiatives including: - Oversee the programming related to the Harris Jumpstart Program, which serves admitted Harris students in need of additional quantitative preparation. - Develop and manage tutoring and other programming related to new Harris diversity initiatives - Advise several Harris Student Organizations, ensuring organizational effectiveness and compliance with University and Harris policies, as well as promoting leadership development among members - Assist with new student orientation programming, including taking ownership of some of the major events for Orientation - Advise PPSA (Harris Student Government) academic committee

Unit Education: Education Master's degree required. Degree in higher education, public policy or similar field helpful.

Unit Experience: Experience 2-3 years of administrative experience in academic support or a closely-related environment required, academic advising experience strongly preferred Familiarity with academic information systems and database systems preferred Familiarity with higher education environment and knowledge of the University of Chicago's unique culture preferred

Unit Job Function Competencies: Competencies - Professional demeanor, including tact, discretion, and a customer-service oriented approach to the job required. - Ability to quickly garner credibility with students and faculty - Ability to problem solve with minimal supervision, exercise good judgment, prioritize, and work under pressure during high volume times - Excellent project management skills - Ability to problem solve with minimal supervision, exercise good judgment, prioritize, make decisions, and to work under pressure during high volume times - Excellent written and verbal communication skills - Demonstrated ability to review and prioritize work in order to take appropriate actions without advanced approval, ensuring close attention to detail - Ability to operate Microsoft Word, Excel, the internet and email at the intermediate level.

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