Commodity Manager

Location
Chicago
Posted
Jun 14, 2017
Institution Type
Four-Year Institution
About The Unit:

Unit Job Summary: Reporting to the Director of Facilities Procurement & Economic Impact, manages the day-to-day activities in the purchasing area. Under signature authorization for purchasing activities, performs functions that direct and lead efforts that benefit the purchase of construction and facility maintenance services, materials, supplies, and equipment for the University. Oversees and directly handles procurement activities to include handling business relations of users and suppliers, identifying and solving purchasing associated problems with attention to University operations, policies and procedures, vendor relations, legal aspects of agreement management and negotiation. Monitor all procurement activities of Facilities Services buying personnel. May supervise and train buying personnel assigned to the procurement unit.

Unit Education: Bachelor's degree required, preferably with a purchasing, materials management concentration, or related field OR an equivalent combination of education and relevant experience (minimum of three years) required

Unit Experience: Three years of direct purchasing experience in a buyer or contract administrator role or three years of experience in construction negotiation required One year of management experience with demonstrated responsibility and achievement in a strong leadership role preferred Completion or work toward Certified Purchasing Manager (CPM) certification and demonstrated knowledge and expertise in purchasing with experience in administering a mid- to large-sized procurement operation preferred Demonstrated negotiation ability with experience in dealing directly with contractors, manufacturers, distributors, and sales agents or representatives required Demonstrated customer service orientation in a support or service department preferred Comprehensive knowledge of contracting techniques for construction-related projects required Ability to work in a fast-paced environment setting priorities consistent with facilities and University strategic planning required Ability to understand and relate procurement concepts and develop and maintain relationships with supervisors, project managers, and directors required Strong written and verbal communication skills with excellent supervision and organizational skills required Strong computer skills with competency in Microsoft Office, including Excel, Word, and Access required

Unit Job Function Competencies: Draft specifications and develop Requests for Proposals. Develop, format, compose, and/or review all agreements independently and/or under directions Conduct negotiations with potential and existing suppliers. Perform purchases of commodities and services as required. Manage, monitor, and modify, as needed, the agreements and procurement aspects of assigned major contracts Evaluate proposals either as an individual or as a coordinator of a group. Prepare documentation for award analysis and recommendation of award Prepare correspondence and reports regarding contract matters. Prepare reports of the department's contracting activities Locate and define needs and opportunities for new University contracts. Identify, assess, and expand supplier pool Review contractor and vendor performance. Coordinate and communicate all non-performance issues to incumbent and ensure resolution through documented progressive action or termination of contract Provide consultation and/or direction to Senior Buyer in agreement development Represent Facilities Procurement unit in procurement-related meetings with other University departments Develop and oversee the maintenance and management systems which support administrative and daily operations. This could include electronic databases, files, and hard copies of contracts, agreements, and leases Develop and maintain Standards Operating Procedures (SOPs), contract templates, and other procurement documents and training materials to instruct Facilities Services, BSD facilities, design, and construction group, and outside consultants on procurement policy, procedures, document preparation, and change order management for all services, supplies, and construction contracts Participate in the annual plan process of Financial Services by identifying prioritized areas of improvement, identifying resources and timelines, and integrating plans with other functional managers Other duties as assigned