Grants Administrator I
Job Title Grants Administrator I
Requisition Number 011863
Minimum Salary $43,956
Pay Basis 12 months
Department College of Education
Campus USC Columbia
Expected Fill Date
Job Posting Date 06-13-2017
Minimum Posting Period Ends 06-19-2017
Job Close Date 06-26-2017
Type of Position
Job Type Full-Time
Job Category Professional/Administrative
If Research Grant/Time Limited, indicate the benefits provided
The College of Education Grants and Contracts Manager (Grants Administrator I) will report directly to the COE Grants Director and will work closely with the Director in supporting faculty and staff in the management of sponsored project, contract course/degree program, and foundation accounts. Post-award assistance will include account management, oversight of business coordinators' tasks related to these accounts, and ascertaining that account expenditures adhere to University, State and funding agency policies. Upon request by the Grants Director, this position will also provide pre-award assistance with the development of proposal budgets and budget narratives for submission to external funders.
Acts as liaison between college grant personnel and university administrative offices regarding grant account management matters. Monitors account end dates and works with the appropriate university offices to facilitate efficient and timely account closeout. Manages and reconciles all grant, contract course/degree program and foundation accounts within the college. Works with college personnel and university offices to resolve budgetary issues and to complete required financial reports. Provides oversight and approval of department-generated expenditure transactions, checking for compliance with university, state, and funding agency policies and assisting individuals with adjusting procedures, as needed, to comply with policy.
Generates and distributes monthly budget reports for principal investigators regarding the status of college grant and contract course/degree accounts. Works with PIs and grant-funded unit directors to forecast monthly expenditure, initiate fund transfers, and handle any financial issues associated with grants and grant-funded units.
Provides oversight and training to department personnel for tasks related to the generation of expenditure paperwork and other post-award issues. Manages college Time and Effort reporting to implement and maintain a consistent process within the college, and works with grant personnel to ensure that time allocations are accurate and that reports are submitted in a timely manner. Monitors matching fund requirements on grant awards to ensure adherence to match commitments and assists grant personnel when needed with completion of required match paperwork.
Manages and reconciles all college contract course and degree program accounts. Provides oversight and approval of expenditure transactions from these accounts, checking for compliance with university and state policies and assisting individuals with adjusting procedures, as needed,
to comply with policy.
Manages and reconciles all college foundation accounts. Provides oversight and approval of expenditure transactions from these accounts, checking for compliance with university and state policies and assisting individuals with adjusting procedures, as needed, to comply with policy.
Assists college faculty with the development and refinement of proposal budgets for submission to external sponsors and ensures that proposal budgets comply with both university and sponsor guidelines. Performs other financial duties to address College business needs, as assigned.
Bachelor's degree and 5 years business, human resources, grant-in-aid or public administration experience.
Bachelor's degree and at least 5 years of grant-related experience. Must have experience in grants management (at least three years in a higher education or nonprofit organization) and knowledge of federal and government fiscal and account processes. This person must have knowledge of state and federal sponsored funding regulations and have the ability to interpret and analyze sponsor guidelines, financial data, records and reports.
Experience with management of foundation accounts is preferred.
Documents which must be associated with this posting
Special Instructions to Applicants