Associate Vice President for Facilities Management (Administrator IV)

Jun 13, 2017
Institution Type
Four-Year Institution

Associate Vice President for Facilities Management (Administrator IV)
California State University, Fresno

Reporting directly to the Vice President for Administration, the Associate Vice President (AVP) for Facilities Management is responsible for the planning, design, construction, engineering, maintenance, and operation of campus buildings, grounds, utility systems, and supporting infrastructure of approximately 2.8 million square feet of building space on a 1,500 acre site (which includes the university farm). The AVP is also responsible for campus capital outlay, capital renewal, deferred maintenance, and non­ maintenance programs. Provides oversight of Facilities Management, which consists of approximately 165 employees, has an operating budget of $10 million, and includes the following operations: Facilities Planning, Facilities Operations, Environmental Health and Safety, Risk Management, and Sustainability, and Utility Management. The AVP plays an instrumental role in cross­-functional future planning, as well as in the maintenance of strong relations with the Chancellor's Office, city, county, and other agencies.

Other Position Declarations:

This is a full time management position covered by the California State University Management Personnel Plan. Under this plan, employees are subject to management reviews and serve at the pleasure of the University President of that campus. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

The salary is competitive and is negotiable depending on the strength of qualifications. This is a CSU Management Personnel Plan (MPP) position with an attractive benefits package which includes but is not limited to: a vacation accrual rate of 16 hours per month; 12+ paid holidays; excellent choice of medical, dental and vision insurance, long term disability coverage, life insurance; and retirement benefits.

Anticipated hiring annual salary range for this position is $130,000 ­ $150,000 per year.

Position Summary:
Under the direct general direction of the Vice President for Administration, this position is responsible for a major segment of campus operations and provides overall administration of Facilities Planning and Construction, Space and Property Management, Master Planning, Utilities Management, Facilities Operations, Custodial Services, Grounds/Landscape Services, and Environmental Health & Safety, Risk Management and Sustainability.

∙ Provide leadership and supervision to the 165 employees in two Unions and four bargaining units.
∙ Responsible for all personnel actions; provides for the interviewing, selection, orientation, training, and evaluation of all directly and indirectly supervised personnel; establishes and maintains performance goals for the division that are consistent with the mission and objectives of Administrative Services; develops, modifies, and monitors the division's organizational structure to assure the efficient and effective delivery of service.
∙ Oversee and monitor all phases of budgeting, construction and planning, and maintenance for all major capital, minor capital, and deferred maintenance projects, including resolving labor and contractor conflicts and providing coordination to all campus groups as well as the Chancellor's Office staff.
∙ Provides overall leadership to a professional and classified staff in providing a wide range of services to the campus community. Responsible for management and oversight of a $10 million annual operating budget that includes utility management in addition to Major Capital Outlay funding for specific capital projects.
∙ Works closely with key academic areas to develop, maintain, and administer the University's Major Capital Outlay Program. Develops and implements systems, procedures, processes, and new approaches that continually promote, foster, and assure quality improvement and exhibit a clear customer service commitment to meet the needs of a diverse campus community.
∙ Serves as the campus liaison with various internal and external agencies such as the California State Fire Marshal, Public Utilities representatives, various financing authorities, the Chancellor's Office (Capital Planning Design and Construction), and other State and local agencies as it relates to the planning, development, renovation, construction, and maintenance of all campus facilities and grounds (including Division IA athletic venues), as well as overseeing compliance requirements associated with environmental health and safety and risk management.
∙ Serves as a senior member of the Administrative Services Leadership Team and is responsible for representing Facilities Management on various campus committees (i.e.; Campus Planning Committee) on matters related to the campus master planning, capital repair and replacement projects, new construction, and other property development related matters. Provides direction and leadership with implementation of the approved campus master plan and related space management processes. Provides consultation and collaboration with various campus departments in order to maximize effectiveness and enhance customer service while minimizing disruption to the campus environment.
∙ Oversees the activities of various project design consultants including architects and engineers.
∙ Develops and implements design and space standards for the campus in accordance with CSU requirements.
∙ Advises senior campus administrators on a wide range of comprehensive facility planning and environmental issues in a manner that integrates with the overall mission of the university.
∙ Represents the Vice President for Administration on various working groups, campus committees and external (community) committees.

∙ Serves as a senior member of the Administrative Services Leadership Team, reporting directly to the Vice President for Administration.
∙ Works closely with other members of the Administrative Services Leadership team including the Director of Public Safety, the AVP for Human Resources, University Controller, AVP for Auxiliary Operations and Enterprise Development, Director of Procurement and Support Services, and the Director of Administrative Operations.
∙ Advises the University's senior administration in matters related to Facilities Management.
∙ Develops and facilitates relationships with the University and external communities in a manner that will enhance and further the strategic goals of the University.

∙ Thorough working knowledge of methods, procedures and practices in building design, planning and construction, including capital outlay planning, minor capital outlay and special repair projects; competitive bidding; and code compliance. Demonstrated experience in project management, construction administration, and/or construction management.
∙ Working knowledge of architecture, construction management, and mechanical, civil, electrical, and structural engineering. Knowledge of business and fiscal analysis, processes, and techniques, related to project management in building, design and construction.
∙ Working knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods.
∙ Thorough knowledge of a wide range of facilities management operations and general knowledge of building codes, laws, ordinances and regulations, and trades applicable to building construction, maintenance, repair, and environmental compliance related to the built environment.
∙ Demonstrated experience in interpreting and understanding proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance.
∙ Demonstrated experience in supervising and providing leadership to a large and diverse staff with proven ability to organize and manage teams, including internal design and operations/administrative staff, external contractors and technical consultants, specializing in building construction or renovation.
∙ Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
∙ Thorough knowledge of English grammar, spelling and punctuation.
∙ Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
∙ Demonstrated skill in collaboration, managing change, and building consensus and ability for effective conflict resolution, negotiations, and facilitating meetings.
∙ Demonstrated skill in applying effective organizational time management strategies and setting own priorities to coordinate multiple assignments, meeting fluctuating and time­sensitive deadlines, and providing meticulous follow­through for all assignments.
∙ Experience in composing correspondence, standard reports, and presentations.
∙ Demonstrated experience in developing, implementing, and managing contracts related to facility maintenance/construction/ modification projects.

Education and Experience:
∙ Four­year degree in engineering, architecture, construction management, or related field AND
∙ Minimum of seven (7) years of experience with increasing levels of responsibility in facilities planning and management, engineering, design and construction, and space management.

Preferred Qualifications:
∙ Licensed engineer or architect in the State of California.
∙ Experience managing major and/or complex construction projects.
∙ Experience with managing construction projects in a university setting.
∙ Familiarity with CSU contract law and bidding policies, including the various project delivery methods used on CSU campuses; e.g., Design­Build, CM at­Risk, Job Order Contracting (JOC), Task Order Construction Agreements (TOCA), and Task Order Service Agreements (TOSA), etc.
∙ Contractor/Supervisor certification for Asbestos Abatement and Lead Certification; certification as an Asbestos and Lead Building Inspector.

Filing Deadline:
Applications received by July 9, 2017 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded upon request to the hiring manager and/or search committee.

Application Procedures:
Individuals interested in being considered for this position should submit an on­line application and attach the following supporting documents: 1) resume, 2) letter of interest which includes a narrative detailing how the candidate fulfills each of the required and preferred items listed under Qualifications, and 3) names, email addresses and telephone numbers of three references who can provide current assessments of the candidate's qualifications for the position.

Pursuant to Executive Order 883, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case­-by-­case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278­2032.

How To Apply:
To apply for this or any open position at Fresno State visit our online employment site at:

Other Requirements:
Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.

California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.

California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off­campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site:

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site:­1083.html

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Other Applicant Information:
Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.

This is a full­time management position covered by the California State University Management Personnel Plan. Under this plan, employees are subject to management reviews and serve at the pleasure of the University President of that campus.

Equal Employment Opportunity:
California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004­12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.

Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.

General Information:
California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high­quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.

Metropolitan Fresno, with a multi­ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.


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