Director of Graduate Student Publications (F069)

USA, Azusa, California
Jun 13, 2017
Azusa Pacific
Faculty Jobs
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. A leader in the Council for Christian Colleges & Universities, APU is committed to excellence in higher education. Offering over 80 bachelor's, master's and doctoral programs on campus, online, and at seven regional centers across Southern California, APU has been recognized as one of U.S.News & World Report's Best Colleges for seven years running.

Position Title: Director of Graduate Student Publications

Position Tracking Number: F069

School/College: Vice Provost for Graduate Programs and Research

Department: Office of Research and Grants

Location: Azusa Campus


The Director of Graduate Student Publications is responsible for managing the thesis and dissertation publication process, adhering to the policies and style and format handbooks of Azusa Pacific University and guiding graduate students to successful completion. Interfacing regularly with faculty, library personnel, graduate students, and other campus constituents, the director ensures a smooth final publications process for students submitting master's theses and doctoral dissertations for library archiving. The director reports to the Executive Director of the Office of Research and Grants and secondarily to the Dean of the Libraries.


  • Recommends best practices for Electronic Theses and Dissertation (ETD) submission and approval including the development of procedures, and coordinates workflows;
  • Checks and approves all ETD submissions, corresponding with submitters as necessary to ensure completeness, correctness, and compliance with APU publishing standards;
  • Collects, reviews, and organizes necessary files for ETD processing and ensures adherence to author-determined embargoes;
  • Creates instructional materials, offers in-person and online instruction about the publishing and archiving process, and provides one-on-one assistance as necessary;
  • Serves as the primary campus contact for ProQuest regarding thesis and dissertation submissions;
  • Proposes periodic updates of the Style and Format Manuals to the Master's Studies Council and the Doctoral Studies Council;
  • Provides one-on-one guidance and workshop-based instruction for graduate authors regarding copyright (fair use, licensing, etc.) and tools for research management (citation management tools, file management tools, etc.);
  • Builds and maintains relationships with offices of the Vice Provost for Graduate Programs and Research and the Graduate and Professional Center involved in degree conferment;
  • Communicates with students, alumni, faculty, and the Master's Studies and Doctoral Studies Councils about all aspects of the ETD collections; formulates workflows to allow alumni to make their dissertations accessible through ProQuest and APU Digital Archives;
  • Working with department representatives, identifies, screens, and trains readers; interfaces with readers on issues of dissertation and thesis publication quality
  • Consults with graduate student creators of digital/non-textual works to anticipate successful archiving of those works;
  • Interacts with the bindery on the creation and management of hard copies of theses and dissertations;
  • Communicates and collaborates with APU Digital Archives regarding best practices, new services, and new technologies for ETD management;
  • Ensures accuracy and quality of submissions to Faculty Scholarship Updates;
  • Maintains database of faculty scholarly activity published in Faculty Scholarship Updates;
  • Trains and supervises full-time or part-time staff and/or interns or students in support of graduate thesis and dissertation management as assigned;
  • Performs other duties as assigned.

Level: Department Director

Qualifications: Master's degree is required; Ph.D. preferred in English or related field.

Experience: 3-5 years experience in higher education including service to diverse student populations; successful editing and project management experience

Workload: Full-time, 12 month academic administrator position

Mental Demands:

  • Ability to integrate Christian values in all aspects.
  • Ability to engage in critical thinking and exercise independent judgment.
  • Ability to maintain confidentiality and manage confidential information.
  • Self starter, ability to communicate effectively in written and oral form.

Hire Date: Open until filled.

Additional Information:

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Azusa Pacific University conducts background checks on all final candidates.

Application Procedure:

To apply, visit Review of applications will begin immediately, and the position will remain open until filled.