Assistant Director of Equipment Operations

Stony Brook, NY
Jun 13, 2017
Institution Type
Four-Year Institution
Job Description

Assistant Director of Equipment Operations-1701630

Required Qualifications (as evidenced by attached resume):

Bachelor’s Degree. Two years of full-time in an equipment management role (i.e. purchasing, budget management, and/or equipment laundering, collection and disbursement). Understanding of NCAA rules compliance. Must have, keep and maintain the appropriate valid NYS Driver's License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes.").

Preferred Qualifications:

Experience with inventory management and/or utilizing inventory software. Experience working with high impact sports (i.e. football, lacrosse, etc.). Experience working in an intercollegiate athletics setting. Experience working in a Division I program or professional sports program. Staff supervision experience. Current AEMA certification.

Brief Description of Duties:

The Assistant Director of Equipment Operations will work with the Director of Equipment Operations in managing daily operations of the full service Athletics Equipment Room. The Assistant Director will be directly responsible for establishing a philosophy and operational plan for procurement, inventory, disbursement and maintenance of athletic equipment for various assigned intercollegiate athletic programs. In addition, this position must prepare budgetary recommendations, monitor, verify and reconcile expenditure of budgeted funds to ensure fiscal solvency, and independently operate a satellite equipment room/operation. The selected candidate will have excellent organizational, written and verbal communication skills.

Equipment Management:

  • The Assistant Director of Equipment Operations will be responsible for managing the daily operation of a satellite athletics equipment room for assigned intercollegiate athletic programs. Responsibilities include, but are not limited to, implementing an operational plan, establishing a procedures manual, the procurement of equipment, uniforms & supplies for assigned athletic programs/department staff (in accordance with NYS and University guidelines); disbursement and collection of equipment; laundering of practice gear and game uniforms; and establishing an equipment/uniform replacement cycle. In addition, the assistant director will serve as the department liaison with outside vendors and athletic manufacturers to ensure low pricing for quality equipment and services. The assistant director will be directly responsible for operating a satellite equipment room operation. The assistant director will need to maintain the proper AEMA certifications to ensure proper equipment fitting techniques and stay up to date on industry trends and new safety measures.
  • Budget Management:

  • The Assistant Director will oversee an equipment room budget as well as advising head coaches/department directors (as assigned) in managing their respective equipment allocations. Additional responsibilities include determining fiscal requirements and preparing budgetary recommendations as well as monitoring, verifying and reconciling expenditure of budgeted funds.
  • Inventory Management:

  • The Assistant Director of equipment operations may implement and oversee an inventory control system for all hard/soft goods. This includes utilizing and maintaining a computerized inventory software to provide reports to head coaches, administrative staff and for audit purposes. Implement collection procedure for all disbursed equipment items and track unreturned/damaged items for billing purposes. Additional duties include implementing security procedures to prevent inventory losses and developing a storage plan and philosophy for the equipment room.
  • Staff Supervision:

  • Assistant Director of equipment operations will oversee supervision of a part-time professional and student staff. Responsibilities include assigning daily tasks and ensuring that all staff members are providing quality customer service to all student-athletes, coaches, staff members, etc. Additional duties include working with Director in establishing a staffing plan for all equipment room space and home & away contests coverage as well as training & assigning staff to accommodate equipment needs for each sport. Daily and occasional overnight travel in addition to evening and/or weekend coverage of home contests will be required.
  • Maintenance and Repair:

  • The Assistant Director is responsible for performing minor repairs to equipment as well as ensuring proper fitting and maintenance of all safety and/or required equipment (e.g. football/lacrosse helmet and pads). This includes in-game repairs in “equipment” sports such as football and lacrosse. Additional responsibilities include establishing an equipment replacement cycle for all safety equipment as well overseeing reconditioning of football/lacrosse helmets on an annual basis.
  • Other duties as assigned as appropriate to rank and departmental mission.

    Special Notes:

    FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain the FLSA exemption. Night and weekend work will be required.

    Stony Brook University will be 100% tobacco-free starting January 1, 2016. See our policy and learn more at

    ***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.

    About Stony Brook:

    Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

    If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

    Official Job Title: Staff Assistant
    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Department of Athletics-Stony Brook University
    Schedule: Full-time Day Shift 8:30 a.m. - 5:00 p.m.Department of Athletics-Stony Brook University
    Posting Start Date: Jun 12, 2017
    Posting End Date: Jun 26, 2017, 10:59:00 PM
    Salary: Commensurate with experience.
    Salary Grade: SL2


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