Finance & Grant Coordinator

Aurora, CO
Jun 13, 2017
Institution Type
Four-Year Institution

*Applications are accepted electronically ONLY at*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine, Department of Cell and Developmental Biology

Finance & Grant Coordinator (Research Services Professional)

Position #690919 - Requisition 09887

The Department of Cell and Developmental Biology has an opening for a full-time, University Staff (unclassified) Finance & Grant Coordinator (Research Services Professional) position.

The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

Job Summary:
Jobs in this career family provide direct professional support of research activities. Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

Professionals at the entry level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the entry level, duties are limited in scope and are performed with guidance and direction from other professionals and are performed in a training and Development capacity.

Position Emphasis:

This Finance Grant Coordinator supports the research in and provides daily fiscal management services to the Department of Cell and Developmental Biology in the University of Colorado School of Medicine on the Anschutz Medical Campus in Aurora. The position will manage sponsored program support and post awards, as well as process payroll and serve as a department approver for expenditures. The position must be exceptionally fiscally responsible to ensure funds are expended in accordance with all pertinent rules and policies (Federal and non-federal granting agencies, State, University, Board of Regents, School of Medicine, University Physician's Inc., Cu Foundation, etc.). Position responsibilities include oversight, analysis, and implementation of grant post-award functions including grant notices and letters of award, changes in sponsored projects, and financial summaries for principal investigators. The position will also assist in procurement, webspace, and human resources functions such as reviewing and approving PCard reports in Concur, managing and conducting annual webspace inventories, and monitoring monthly payroll. The position requires a thorough understanding of University fiscal policy and State and Federal rules and regulations, accurateness, and the ability to prioritize tasks. It requires independent judgment and the ability to identify and address problems. The ability to work as part of a team and provide customer service to department faculty and employees is essential. Duties include:
  • Work closely and consistently with external institutions to ensure contracts to, and subcontracts from the University are legally in compliance with the granting agencies policies and regulations.
  • Establish subcontracts as per notice of grant award with participating institutions.
  • Process subcontract amendments and resolve issues.
  • Work closely with the OGC Post-Award Administrators to accurately and efficiently close out budget and/or project periods in a timely manner.
  • Accounting of all direct and indirect charges to grants to assure grants are properly expensed and fiscally managed to prevent overages on projects.
  • Review and approve final financial statements, and inactivate speed types.
  • Manage and assist with NIH T32 grants submission, progress reports, trainee acceptances, trainee terminations, and financial reporting as needed.
  • Serve as resource in the Department regarding NIH sponsored project policy and regulation, and advise other personnel on guideline changes.

Salary and Benefits:

The hiring salary for this position is negotiable and commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:

A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution and one (1) year of experience managing and oversight of grants and/or subcontracts.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not the specific experience.

Preferred Qualifications:
  • Experience using financial systems such as CONCUR, CU Marketplace, or other procurement software.
  • Experience working with standard accounting policies and procedures.
  • Experience working with sponsored programs accounting, especially Federal Uniform Guidance.

Competencies/Knowledge, Skills and Abilities:
  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Ability to demonstrate discretion, analytical skills, and personal accountability.
  • Ability to interpret and understand complex layers of policy.

Special Instructions to Applicants:Required Application Materials: To apply, please visit: and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: Kate Beatty,

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:Application Deadline: Applications are accepted electronically ONLY at Review of applications will begin immediately and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20091 - SOM-Cell and Devopmental Bio

Schedule: Full-time

Posting Date: Jun 12, 2017

Closing Date: Ongoing

Posting Contact Name: Kate Beatty

Posting Contact Email:

Position Number: 00690919


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