Budget & Contract Manager

Baltimore, MD
Jun 12, 2017
Institution Type
Four-Year Institution

General purpose: Monitor Academic Affairs faculty salary, operating and capital budgets, project faculty workload and salary in accordance with goals and objectives of the College, advise Provost and Academic Affairs staff on matters of policy and faculty contracts, maintain faculty personnel records.

Summary of Essential Functions 
•    Forecast and track all academic budgets & faculty personnel records; compensatory and non-compensatory
•    Advise in annual budget development process
•    Oversee contract administration of faculty terms of employment for Faculty Handbook and SEIU Collective Bargaining Agreement 

Essential Duties & Responsibilities: 
•    Monitor and maintain academic operating and capital budgets, approximate total $2M, for 60+ areas 
•    Work closely with department heads and Financial Affairs division in managing and reconciling departmental budgets & finances
•    Serve as liaison between enrollment services and academic divisions to reconcile and coordinate faculty teaching schedules and workload
•    Manage faculty records including contract renewal, retirement and sabbatical eligibility schedules
•    Manage generation and issuing of undergraduate and graduate faculty contracts and determine travel stipend amounts
•    Work closely with Human Resources and Payroll to ensure timely processing of faculty contracts
•    Establish placement on the salary scale for all part-time faculty according to their education, work and professional experience
•    Act as general budget administrator for Academic Affairs division, approving or denying transactions and expenses up to $5K
•    Develop internal and external benchmark reports to be used for statistical purposes, to develop future operating budgets and to determine future salary projections for faculty
•    Assist Vice President for Academic Affairs & Provost with budget analysis to determine operating budget increases and reductions for future fiscal years
•    Perform other related duties as assigned

Knowledge, Skills, and Abilities:  
•    Knowledge of payroll concepts and contract practices
•    Skills including MS Access, MS Excel, MS Word, SQL, time management, organizational, initiative & resourceful; effective communication & listening; excellent customer service
•    Ability to analyze figures & translate into readable budgets; gain & maintain confidence & cooperation of faculty, administration, & departmental staff

Minimum qualifications: 
•    Bachelor’s degree
•    Proven experience in budget management/planning or related field

Preferred Qualifications: 
•    Proficiency with spreadsheets, databases, and word processing
•    Work experience in Higher Education 
Reporting to this position: no direct reports

Conditions of Employment: 
•    Conditions: Satisfactory Background Check

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