Community Association Manager High-Rise Condominium Association

Employer
Chicago Community Association Management Company
Location
Chicago, IL
Posted
Jun 10, 2017
Jobs Outside Higher Education
Other Jobs Outside Higher Education
Institution Type
Outside Academe


Job Description

Onsite Community Association Manager

DESCRIPTION

This position is for an onsite Community Association Manager who is responsible for the day to day management of a high-rise condominium association. Emphasis on professional, accurate and courteous communication with the Homeowners and Residents. Additional responsibilities include fiscal administration, project management, office and maintenance staff supervision. The Community Association Manager is expected to perform, in good faith, administrative duties of the Association and to promote the Association as a First Class Residential Community.

Illinois Community Association Manager License is Required

QUALIFICATIONS

Candidates should have multiple years general office experience and five years on-site community association management experience. Candidates must demonstrate computer literacy, be proficient in Microsoft Office and have knowledge of accounting, budget preparation, reserve funding, HR and payroll systems.

Candidate must be a licensed Illinois Community Association Manager for consideration

COMMUNICATION

The Community Manager must respond to resident requests and correspondence, schedule and coordinate resident repair requests, respond to general correspondence on behalf of the Board, and act as liaison between Board and Managing Agent.

FISCAL ADMINISTRATION

Responsibilities of the Management Staff
  • Process assessments receipts and monitor delinquencies
  • Preparation and enter one-time charges for owner billings
  • Approve all purchases and invoices
  • Prepare association payables for payment processing
  • Gather bids and monitor building suppliers
  • Prepare annual budget shell for Treasurer and Finance Committee
  • Review reserve study and prepare recommendations for major projects
  • Administer staff payroll and reports and approve all payroll entries and increases
  • Administer capital reserve investments and review monthly financial statements
  • Coordinate annual audit
  • Enforcement of delinquency policies
  • Interact with Association attorney on collection procedures
  • Enforcement of Association Rules and Regulations

OFFICE ADMINISTRATION

Maintain association files, building records and plans in the onsite management office

CONTRACT ADMINISTRATION
  • Maintain and administer building contracts
  • Prepare competitive bids for approval by Board and submit contract renewals
  • Board for approval
  • Maintain certificates of insurance and vendor agreements, as required
  • Supervise and approve contract work
  • Manage and organize major renovation/repair projects with architects, engineers & staff

STAFF SUPERVISION
  • Supervise all members of the staff, janitorial, door and security
  • Review preventive maintenance schedules with Chief Engineer
  • Supervise schedules for vacations and relief staff, interview, hire replacement staff
  • Coordinate staff supervision with Chief Engineer, liaison with unions and staff members
  • Perform regular weekly building inspections
  • Perform annual staff written performance reviews

CONDOMINIUM ADMINISTRATION
  • Prepare board agenda with Board President
  • Coordinate unit owner mailings as required by Board, declaration or state law
  • Maintain certificates of insurance and other requirements of the property
  • Prepare documents and coordinate annual meeting of unit owners
  • Liaison with Association attorney as required
  • Prepare weekly management reports and distribute to Board
  • Provide Board with regular updates on projects
  • Inform Board of general activities of the property
  • Prepare weekly management report

EMERGENCY RESPONSE/SAFETY/SECURITY
  • Available to respond to building emergencies 24 hours a day
  • Maintain emergency response system for staff and residents
  • Maintain or prepare emergency lists for outside agencies, i.e., Fire Department
  • Monitor fire safety and evacuation regulations established by the city or state

BUILDING OPERATION
  • Maintain all required city or state inspections and compliance
  • Perform a comprehensive annual inspection of the property
  • Perform regular weekly building inspections reports
  • Perform daily building inspections & follow up on required work
  • Submit monthly reports to the Board
  • Coordinate required work with Chief Engineer
  • Obtain regular status reports on all required work from Chief Engineer
  • Coordinate preventative maintenance with Chief Engineer
  • Review unit owner construction
  • Coordinate construction approval with Chief Engineer & Board of Directors
  • Obtain certificates of insurance
  • Monitor final sign off by Chief Engineer
  • Maintain and review inventory of all Association tools and equipment

PROJECT MANAGEMENT
  • Monitor all ongoing construction projects
  • Provide Board with regular updates on status of project
  • Attend construction meetings
  • Act as liaison between Board, architect, engineer & contractor
  • Monitor progress payments, including waivers of lien
  • Maintain project file, plans, contracts and change orders
  • Insure compliance with city codes




Chicago, IL

4fb7b38c29

Tue, 30 May 2017 08:57:38 PDT

PI98140506