Sponsored Programs Coordinator

Newark, DE
Jun 10, 2017
Institution Type
Four-Year Institution

University of Delaware

Job Title Sponsored Programs Coordinator
Job ID 104695
Location Newark, DE

Sponsored Programs Coordinator (28N), College Business Office - College of Engineering


DEADLINE: June 15, 2017


Under the general direction of the Manager, the Sponsored Program Coordinator manages the pre-award and post-award administration for contracts and grants as part of a team. College of Engineering research expenditures is approximately $50M. Ensure accurate and efficient proposal submission and award management of contracts and grants from federal, state, and industrial sponsors. Manage the administrative functions and fiscal affairs of numerous awards and serves as advisor to Principal Investigators (PI) for financial and non-financial management of their awards. Work with specified faculty in the College of Engineering. As a member of the College Business Office, responsible for maintaining productive relationships with constituencies related to the contracts and grants operation in the College. Independently resolve administrative procedural problems in all research categories including matters of compliance. Assist in completion of special financial management projects, to include report generation using a variety of data sources and techniques. A primary function of this position is to exercise independent judgment and discretion about matters of significance within the Research Administration realm of responsibility.

  • In pre-award processing, coordinate with PI the solicitation information and sponsor requirements.
  • Collect and review proposal information including budget justification, certifications, and completed budget.
  • Recommend matching funds sources.
  • Act as liaison between faculty member and Research Office on any proposal issues.
  • In collaboration with the PI, develop competitive proposals and assist in securing independent funding for projects.
  • Coordinates and submits approval of complete proposal package using Cayuse or other appropriate programs.
  • Review and make suggestions for Award Document for restrictions, reports and anything specific to the award.
  • Schedule periodic face-to-face meetings with PI's.
  • Review and make recommendations for solicitation, budget, certifications, effort committed and matching funds requests for accuracy prior to submission to the University Research Office.
  • Assist in set-up of new awards.
  • Collect and analyze data in preparation for monthly reports for distribution to PI.
  • Process re-budgeting, and no-cost extension requests.
  • Coordinate spending projections.
  • Assist in creating and review Technology Control Plans.
  • Review effort reporting, cost share/match documentation, and verify overhead return.
  • Review reconciled statements for compliance in areas of unallowable charges.
  • Oversee multiple grant budgets.
  • Perform monthly financial reporting to PI's.
  • Performs financial analysis for department centers.
  • Prepare and review monthly internal financial reporting and monthly/quarterly sponsor reporting.
  • Oversee close-out process.
  • Ensure that all required documentation is provided to the University Research Office.
  • Review equipment and fabrication expenses are tracked and that capitalization occurs.
  • Assist in complying with audit requests from the Research Office and University and outside auditing organizations.
  • Perform miscellaneous job-related duties as assigned.

  • Bachelor's degree in Business Administration, Accounting, Finance or a related field with two years job-related experience or equivalent combination of education and experience.
  • Certified or actively working towards certification in Research Administration by a nationally recognized research certification organization.
  • Skill in budget preparation and management of contracts and grants.
  • Demonstrated ability to use advance techniques in spreadsheet and database management or actively working towards certification (Excel/Access), preferably experience with PeopleSoft and various sponsor databases Query writing and report generations using a variety of data sources is required.
  • Ability to analyze budgetary expenditures for compliance with approved policies and procedures.
  • Requires the ability to work independently, strong organizational skills and attention to detail.
  • Ability to handle multiple tasks simultaneously.
  • Ability to interact well with people of all ages and diverse backgrounds.
  • Effective analytical and technical skills are required, including the use of financial management systems, relational databases, spreadsheets and word-processing software programs.
  • Financial and budget planning experience required.
  • Effective human resource management is required.
  • Ability to interpret, adapt and apply guidelines and procedures.
  • Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.
  • Ability to communicate effectively with a wide range of constituents on a variety of research management topics.
  • A high level of independent judgment is required.
  • Intermediate computer knowledge and experience required.
  • Skills to quantify and illustrate complex reports, comparisons, impacts, and/or projections (includes but is not limited to proficiency with spreadsheet, database and word processing).
  • Knowledge of University of Delaware People Soft Grants processing systems is preferred.

Equal Employment Opportunity

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html


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