Administrative Services Specialist 2 (UCP 4)

Storrs, CT
Jun 10, 2017
Institution Type
Four-Year Institution
Job Title: Administrative Services Specialist 2 (UCP 4)
Job ID: 2017638
Location: Storrs Campus
Full/Part Time:
Regular/Temporary: Regular

Job Posting

The Graduate School at the University of Connecticut seeks an Administrative Services Specialist 2 (UCP 4). Under the direction of The Graduate School Admissions team lead, the Administrative Services Specialist will be responsible for initial review of graduate applications retrieved from The Graduate School's online application system. The Administrative Services Specialist will work closely with other members of The Graduate School Staff to ensure that applications are made available for departmental review as quickly and efficiently as possible, resolving a variety of issues, utilizing judgment and initiative to resolve complex issues. The Administrative Service Specialist is expected to identify and implement process changes will increase accuracy and efficiency of the application process and to provide advice on implementation of a new online application system that is expected to become available in Summer 2018.

  • Reviewing applications and transcripts for compliance with academic standards established by The Graduate School.
  • Retrieving and loading graduate applications into Peoplesoft and the online application system on a daily basis. Troubleshooting and correcting issues as they arise.
  • Loading test scores received from external test centers into Peoplesoft and the online application system. Resolving issues as necessary.
  • Determining the accreditation status of domestic and international colleges and universities. Adding new international colleges and universities into the University Student Information System (Peoplesoft).
  • Providing information and assistance to applicants and other departmental admission committees.
  • Supervising, training, hiring, and establishing work schedules of student employees.
  • Matriculating graduate students after the initial review by the department manager and admissions associate.
  • Collecting documents and compiling a spreadsheet for the confidential review by the University Behavioral History Review Committee (BHRC), of positive responses to questions concerning criminal convictions or suspension/expulsion at previous higher education institutions on the application.
  • Coordinating with the International Students and Scholar Services Office (ISSS) for the distribution of immigration documents to departments and applicants.
  • Remaining familiar with policies, procedures and criteria governing admission to The Graduate School.
  • Performing other related duties as required.

  1. Associates degree or equivalent combination of education and experience.
  2. At least three years of experience with academic admissions process.
  3. Demonstrated knowledge of procedures involved in processing online applications and ability to resolve problems associated with processing online applications.
  4. Good organization and interpersonal skills.

  1. Demonstrated knowledge of policies and procedures associated with application and admission to graduate programs.
  2. Demonstrated ability to communicate effectively and sensitively to applicants from a variety of cultures.
  3. Demonstrated knowledge of online application/admissions systems and student information systems (especially Peoplesoft).


Please visit to submit cover letter and resume, as well as the names and contact information of three professional references in Word or PDF format. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2017638)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time June 23, 2017.

All employees are subject to adherence to the State Code of Ethics, which may be found at

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations


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