Clinical Trials and Contracts Administrator

Stony Brook, NY
Jun 10, 2017
Institution Type
Four-Year Institution
Job Description

Clinical Trials and Contracts Administrator-1700795

Required Qualifications: (As Evidenced by an Attached Resume)

Bachelor's Degree. Three (3) years of full-time experience involving grants and/or contracts in pre-awards. Experience negotiating and administering a variety of research awards. Demonstrated knowledge of federal, state, University and industry rules and regulations governing technical aspects of grants and contracts. Experience effectively multi-tasking in a fast-paced, dead-line driven environment with a high degree of accuracy and organization. Experience in clinical observational and interventional research administration.

Preferred Qualifications:

Additional years of experience involving grants and/or contracts in pre-awards. Experience in clinical trials contracts negotiations. Experience with COEUS and other pre-awards electronic routing and submission systems. Experience with industry, private and government contracting. Experience in negotiating the terms and conditions of research grants or contracts. Experience analyzing and preparing project budgets.

Brief Description of Duties:

Responsible for drafting, negotiating, recommending acceptance and administering of research agreements, including sponsor or investigator-initiated clinical trials, supported by a variety of sponsors.

These sponsors include local, federal, national, international, private, non-profit, public and for profit organizations with particular emphasis on the pharmaceutical industry.

Assist PIs in formulating budgets for investigator-initiated clinical trials or other research agreements and act as liaison with Compliance entities. Provide liaison between and among faculty and corporate sponsors, campus administrative offices and the SOM/ Office of Clinical Trials (OCT) and Central Office of the Research Foundation. Work closely with OCT and other areas within SOM on understanding the function as well as maintaining existing clinical trials management systems (ex: Clinical Conductor, OnCore) and play a decision making role in any future related implementations. In collaboration with OCT, Offices of Compliance and Grants Management and the team of contracts administrators within OSP that oversee the clinical research activities, develop effective and skillful practices related to clinical trials management. Provide assistance in contract proposal development, fiscal planning and management and patent and licensing issues. Advise faculty and staff on all facets of grant and contract administration, with particular emphasis on clinical research accounts. Participates in sponsored programs administration policy discussions and recommends policy or procedural changes; revises and updates procedures for the conduct of clinical research at the University as necessary. Enhance and keep Office of Sponsored Programs clinical trials webpage up-to-date. Authorize the establishment of accounts and fiscal transactions pertaining to the establishment of awards, the advancing of funds, increases to account budgets and extension of term dates with and without funding, with particular emphasis on clinical research accounts. Forge Master Clinical Trial agreements for Stony Brook University and the entire SUNY system. Tracking of research projects/agreements and collection of data for internal and external purposes. Maintenance of a database consisting of all sponsored clinical research initiatives. Provide training to entry sponsored programs staff with particular emphasis on clinical trials. Maintains an awareness of, and disseminates information to management and staff on laws, regulations and nuances that may impact contracts operations Represent Office of Sponsored Programs at campus and external meetings. Provide clinical research presentations and informational sessions to the campus community. Special projects as assigned. Other duties as assigned as appropriate to grade/rank and departmental mission. Act as back up for the team of contracts administrators in OSP as needed Special Notes: FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

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About Stony Brook:

Long Island’s premier academic medical center, Stony Brook Medicine represents Stony Brook University’s entire medical enterprise and integrates all of Stony Brook’s health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children’s Hospital, the five Health Sciences schools — Dental Medicine, Health Technology and Management, Medicine, Nursing and Social Welfare — as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County’s only tertiary care center and Regional Trauma Center. Stony Brook Children’s, with more than 160 pediatric specialists, offers the most advanced pediatric specialty care in the region.

Equal Opportunity Employer, females, minorities, disabled, veterans

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

Official Job Title: Sponsored Programs Associate II
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: OVPR-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Day Shift 8:30 am - 5:00 pmOVPR-The Research Foundation for The State University of New York at Stony Brook
Posting Start Date: Jun 8, 2017
Posting End Date: Jun 30, 2017, 10:59:00 PM
Salary: $72,500-$93,750 CWE
Salary Grade: E4


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