Department Manager

Location
Princeton, NJ
Posted
Jun 10, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7595
Department Council of the Humanities
Category Academic Administration
Date Posted 6/9/2017
Full-Time / Part-Time Full-Time
Application Deadline ..

Overview

The department manager works closely with the executive director of the Council of the Humanities on policy and strategy; participates in short- and long-term planning for department operations and activities; oversees budget and finances; supervises support staff; and supports the executive director in implementing the academic and intellectual vision of the Council's chair and executive committee.

The department manager also works closely with the executive director of the Society of Fellows in the Liberal Arts, supervising three staff members shared with the Council and managing shared facilities and resources in the Joseph Henry House.



The Council of the Humanities serves as a catalyst for interdisciplinary research and conversation, offering project grants, funding for visiting fellows, and research/teaching professorships. The Council also brings the campus together for major intellectual occasions, hosting several public lectures, including the Belknap Visitors in the Humanities, the Gauss Seminars in Criticism, and the annual Humanities Colloquium. The Council serves 46 humanities-related departments, centers, programs, and committees, including its close partner, the Society of Fellows in the Liberal Arts, and directly administers more than a dozen interdisciplinary undergraduate and graduate programs, including Humanistic Studies, Journalism, American Studies, European Cultural Studies, Medieval Studies, Ancient World, Linguistics, Classical Philosophy, Renaissance Studies, Italian Studies, Canadian Studies, Film Studies, and the Interdisciplinary Doctoral Program in the Humanities.



The Council is home to 16 staff members and appoints more than 35 visiting faculty, postdoctoral fellows, and lecturers each year. Our programs host hundreds of events each year, including public lectures, conferences and colloquia, receptions and dinners, and reading and discussion groups. More than 100 undergraduates are currently enrolled in the Council's certificate and dual degree programs, which regularly offer international summer courses and study trips abroad.

Responsibilities

The department manager reports directly to the executive director of the Council of the Humanities and is responsible for day-to-day management of operations and activities and the supervision of five program managers, an office specialist, and additional managers/coordinators for events, projects, and information technology. The department manager is responsible for ensuring that faculty, students, and staff in the department have the assistance necessary to carry out their academic, research, and administrative duties. The department manager has a separate reporting line to the executive director of the Society of the Fellows in the Liberal Arts for matters pertaining to the Society.

The three most important aspects of the department manager's responsibilities are financial management, staff supervision, and academic administration. The department manager ensures that all internal deadlines are met and that the department is compliant with all internal guidelines and external regulations. The department manager is responsible for attending all relevant training classes offered by the University pertaining to these duties.

Budget and financial management: The department manager monitors and updates the separate administrative budgets for the Council and Society, in collaboration with the executive directors. The manager is responsible for careful and appropriate use/allocation of the administrative allowance, endowed funds, restricted funds, and grants. With support from a part-time budget assistant, the department manager monitors spending and provides regular and timely analysis and projections of the available funds to the chair.

Staff supervision: The department manager supervises the hiring, performance reviews, and merit increase process for the administrative staff. The department manager should be knowledgeable in University policies and familiar with visa regulations, federal work study requirements, tax laws and fair labor standards.

Academic administration: The department manager supports the executive director in the administration of the teaching component of departmental activities, ensuring that the academic department meets all internal deadlines. These duties include monitoring the teaching budget and labor accounting; preparing materials for appointments for faculty and visitors; and administering the visiting faculty and fellows program.

Facilities and Space Management: The department manager oversees the use and maintenance of offices and building spaces in East Pyne, Joseph Henry House, Scheide Caldwell House, and Green Hall.

Qualifications

Essential Qualifications
  • Bachelor's degree
  • Minimum 5 years in office management or related administrative position(s)
  • Experience in budget management and oversight of financial operations.
  • Experience in the supervision and monitoring of staff relations and staff development and delegation of supervisory responsibility.
  • Excellent oral and written communication skills.
  • Excellent organizational skills and ability to manage multiple priorities.
  • Ability to anticipate and initiate appropriate action in support of the Chair and department faculty.
  • Excellent interpersonal and customer service skills. Ability to collaborate effectively.
  • Fluency with desktop computing tools such as Word and Excel. Skill with email programs, website programming, and desktop publishing.
  • Flexible and adaptive to changing needs and priorities
  • Discretion and good judgment- must handle sensitive and confidential information appropriately
  • Ability to work evenings and weekends as needed


Preferred qualifications
  • Work experience in an academic environment, and an understanding of scholarly communities, priorities, and standards in the humanities
  • Experience with systems used by Princeton (Prime, Concur, Labor Accounting, SharePoint, Outlook)


Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 070

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No



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