Business Services Manager
*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.*
University of Colorado Denver l Anschutz Medical Campus
School of Medicine, Dean's Office
Business Services Manager
Position #211700 - Requisition 09870
The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.
A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.
The University of Colorado Denver l Anschutz Medical Campus is seeking applications for a Business Services Manager. This full-time, University Staff (non-classified) position is responsible for the overall financial, educational, and programmatic management of the Medical Scientist Training Program (MSTP). MSTP is an NIH-funded program designed to train students seeking both PhD and MD degrees to become outstanding physician-scientists. MSTP is one of the largest Graduate Programs in the Graduate School at the Anschutz Medical Campus. This role will independently analyzes and coordinates policies and procedures and oversees the implementation of teaching, research, and graduate training associated with the Program. This Business Services Manager will also make recommendations relative to the business affairs, funds and resources of the Program. In conjunction with the Program Director, this role will represent the Program within the School of Medicine, the Graduate School, the Anschutz Medial Campus, the Boulder Campus, National Jewish Health and the University of Colorado, providing essential communication and networking for the effective functioning of these entities. Furthermore, this role will be responsible for coordinating an annual, national conference for MD/PhD students and Directors. As a supervisor this role will directly oversee administrative personnel within the Program, as well as manage student progress.
Examples of Work Performed:
General Training Program Affairs:
- Acts as a liaison between the School of Medicine, the Graduate School, National Jewish Health, CU Boulder, and the Program; act as a point of contact for all student-related issues.
- Establishes links with undergraduate institutions and fosters community relationships to improve recruitment efforts and communication.
- Manages program marketing, including brochures, posters, coordination of website development and implementation.
- Responsible for the maintenance of Program advertising, including: the annual review of data generated by national recruitment agencies to determine the efficacy of services, as well as making recommendations for change and/or additional services.
- Organizes and coordinates all event planning for the Program, including, but not limited to, activities around seminars, Program-specific specialty courses, and student and alumni functions.
- Organizes and coordinates the annual, national MD, PhD Conference for students and Directors.
- Manages registration (includes collection of fees); manages the budget; fundraises; works with Nobel Laureate speakers and invited guests; and guides a student planning committee.
- Oversees Program timelines, calendars and all student observance of all registration, Program milestones, and requirements.
- Responsible for the maintenance of Training Grant Database records.
- Prepares and submits all training grant documentation to NIH, including annual appointment and termination forms, progress reports and competitive renewals.
- Manages Program faculty appointments.
- Schedules and attends Program committee meetings, faculty meetings, and other regularly scheduled meetings; participates in discussions regarding the Program's mission and goals.
- Serves as an administrative resource relative to student administrative issues, finances, and Graduate School and School of Medicine academic affairs.
- Responsible for the maintenance of program curriculum proposals, including interface with ISIS and building new courses in the system as necessary.
- Updates student handbook and Program website.
- Manages and coordinates the recruitment, acceptance, and orientation of new students into the Program. This includes coordination with the School of Medicine and Graduate School Admissions Offices, in order to process over 400 applications, coordinate and participate in committee meetings and organize over 600 interviews with faculty.
- Promotes diversity recruitment and retention and advises Program leadership on best practices.
- Monitors student progress, retention activities, and grievance procedures for students; works with Program's training committee(s), School of Medicine, Graduate School, and other graduate programs when necessary.
- Responsible for compilation and management of all student data, including tracking of progress, advising, intervening, resolving any academic problems.
- Monitors future status when students leave the Program.
- Consults with and is aware of Program guidelines and policies, School of Medicine and Graduate School Rules, and appropriate University policy, as it applies to student admission and degree progress.
- Serves as a business and administrative resource for students in the Program.
- Responsible for administration of State fiscal policies, State and University rules, regulations, procedures, and applicable standards applying to accounting and business management.
- Administration of NIH T-32 Training Grant and all student Fellowships.
- Manages the T32 grant program including the setup and financial management of the main award and all sub-accounts; reviews monthly reports to ensure all expenditures are compliant to university, state and sponsor guidelines.
- Negotiates contracts for events, including an annual, national conference for over 200 people.
- Generation of standard and non-standard accounting reports, reconciliation of discrepancies, and overall vigilance to assure conformance to policies and procedures for funds managed by the Program Administrator; coordinates accounting, data processing and other computer systems as necessary for financial management and statistical reporting in PeopleSoft.
- Allocates, reconciles, and safeguards University credit card statements.
- Processes reimbursements and travel expenses related to student certification courses, attendance at scientific meetings and/or training related courses.
- Processes payroll for ~40 students, processes tuition remission payments and other related expenses for Program students which involves the coordination of 17 different Programs and ~20 Departments/Divisions across the SOM, National Jewish and the Boulder Campus.
- Responds to requests from the Graduate School, the School of Medicine Dean's Office and the Program Director for fiscal budgetary (or other statistical) information.
- Consults pertinent State Fiscal Policies, State and UCD AMC rules, regulations and procedures, and applicable standards to apply to business management (personnel, accounting, auditing, health and safety, etc.).
- Administers the flow of administrative, financial and workload statistical data and reporting to the Institution from the Program.
Salary and Benefits:
The hiring salary for this position has been established at $56,000 - $75,000 and is commensurate with skills and experience. This position is not eligible for overtime compensation.
The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.
The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
- A bachelor's degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
- The position requires extensive, diverse and progressively responsible experience at the management level, including direct responsibility for finance, personnel and program management.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the specific experience.
- Five (5) years of broad and diversified professional experience that has included office/program administration.
- Experience working in a medical and/or academic setting.
- Experience managing individual student fellowships.
- Experience managing the pre- and post-award process of NIH grants.
Competencies/Knowledge, Skills, and Abilities:
- Knowledge of and the ability to apply diverse financial management skills.
- Knowledge of and the ability to apply accepted theories, practices and principles of general management and administration.
- Knowledge of and the ability to plan and organize large events.
- Excellent written and oral communication skills.
- Ability to take initiative to establish work priorities and follow-through to insure timely completion of activities.
- Ability to plan, organize, implement and coordinate financial and administrative activities.
- Ability to solve problems in a supportive and thoughtful manner, taking into consideration the various personalities and perspectives of the students and faculty.
- Strong interpersonal skills to work effectively with various individuals and groups.
Special Instructions to Applicants:*Applications are accepted electronically ONLY at www.cu.edu/cu-careers. * REQUIRED APPLICATION MATERIALS: 1). A letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Emily Thomas at Emily.D.Thomas@ucdenver.edu
Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.
Application Materials Required:Cover Letter, Resume/CV, List of References
Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.
Job Category: Business Services
Primary Location: Aurora
Department: H0001 -- Anschutz Medical Campus - 20029 - SOM - Dean-School of Medicine
Posting Date: Jun 9, 2017
Closing Date: Ongoing
Posting Contact Name: Emily Thomas
Posting Contact Email: EMILY.D.THOMAS@UCDENVER.EDU
Position Number: 00211700