Director of Admissions and Recruitment

Location
Seaside, California
Posted
Jun 09, 2017
Ref
MB2017-ED2330
Institution Type
Four-Year Institution

Director of Admissions and Recruitment

(Administrator III)

          MB2017-ED2330         

Apply Today!  Open until filled.  Application Screening Begins:  July 2, 2017

 

PURPOSE:

Reporting directly to the Vice President for Student Affairs and Enrollment Services, the Director of Admissions & Recruitment manages and evaluates programs, personnel, and budget for the Admissions Office.  The Director establishes working partnerships with campus and off-campus community members to ensure the university meets its enrollment goals and objectives.  The Director is expected to utilize the principals of data driven decision making and is responsible for identifying, developing and implementing strategies that result in quantifiable and measurable outcomes.  This requires significant planning for, and management of, the undergraduate recruitment and admission funnel to ensure enrollment is within externally designed and sometimes changing targets.

The Director ensures the University initiatives, goals, and priorities are reflected in the outreach message and admissions work of the department.  The Director also works closely with a variety of academic and administrative units to advance an integrated and comprehensive institutional enrollment management strategy for undergraduate freshman and transfer students.  This position makes discretionary decisions and is designated designed for Conflict of Interest filing with the State of California.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1. Directly oversees undergraduate recruitment programs, to include the following duties:

  • Oversees development and implementation of annual and long-range recruitment plans.
  • Develops University enrollment goals and projections in consultation with the Vice President for Student Affairs, President's Cabinet and Academic Deans.
  • Maintains and implements working knowledge of current trends and best practices in undergraduate recruitment.
  • Oversees campus visitation programs for prospective students, parents, and high school and community college counselors.
  • Maintains effective relationships with high schools and community colleges that facilitate student transitions.
  • Develops marketing strategies in consultation with appropriate campus constituents.

2.    Directly oversees undergraduate and graduate admission application processing, to include the following duties:

  • Oversees the development and implementation of procedures that ensure timely processing of admission applications.
  • Reviews admission policy for appropriateness to University goals, recruitment, and efficient application processing.
  • Recommends policy changes to appropriate decision-making groups.
  • Coordinates processing of applications for specific student groups with appropriate University departments, e.g., academic units, the Graduate School, the Educational Opportunities Program, the Office of International Education, and Intercollegiate Athletics.

3.    Directly oversees the Office of Admissions to include the following duties:

  • Oversees the hiring, evaluation, and training of office staff.
  • Maintains an active staff development program that emphasizes continuous improvement and customer service.
  • Manages the office budget.
  • Represents the office on appropriate University committees and affiliated organizations including: Undergraduate Admissions Committee (ex-officio), Graduate Admissions Committee (ex-officio), and Alumni Association.
  • Maintains an active role with appropriate professional organizations.

Other Functions:

  1. Performs other duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of: personnel and fiscal management methods and practices; federal, state, and CSU Admissions and Records laws, regulations, and policies; public relations skills for both in-house and public contacts; good writing and verbal communication skills; knowledge of group dynamics and discussion techniques. A clear understanding of all aspects of recruitment, admissions, and records functions on a university campus, and knowledge of computer applications for admissions, and records. Experience in planning, developing, and utilizing information and web-based applications. Experience in preparing analytical and technical reports. Knowledge of sound personnel practices and procedures.  Demonstrated working knowledge of information and communications technologies in recruitment, admissions, records, and management. 

Ability to: plan, organize, and direct others in the formation of program and policy in the operation of the various activities of admissions and evaluations. Demonstrated ability to provide leadership and management skills, and the ability to communicate effectively, both verbally and in writing.  Ability to deliver student-oriented services on a campus with a diverse student body, faculty, and staff.  Proven ability to manage a service-oriented office environment and create cooperative working relationships both internally and externally.  Effectiveness in working with individuals from diverse ethnic, cultural, and socio-economic backgrounds.  Strong problem solving and conflict resolution skills.

MINIMUM QUALIFICATIONS:

Equivalent to graduation from a four-year college or university with a degree in a related field (i.e. Business, Public Administration, HR, Higher Education, etc.).  Five to seven years of progressively responsible experience relevant to the job responsibilities.  Three years of supervisory and/or related management experience.

PREFERRED QUALIFICATIONS:

Master’s degree in a related field and Experience in a University setting. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. 

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

  • A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB.  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
  • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; authority to commit financial resources of the university through contracts greater than $10,000;  access to, or control over, cash, checks, credit cards, and/or credit card account information; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards) and control over campus business processes, either through functional roles or system security access.
  • This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
  • This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file a Statement of Economic Interest subject to the regulations of the Fair Political Practices Commission.
  • This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to University Police all reports of Clery Act crimes brought to their attention.
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
  • May require occasional evenings and/or weekend work.

WORK ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. 

SALARY:              

Anticipated hiring salary in the high $7,000's/month. This is a management level position with an attractive benefits package, which includes:  a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; and retirement benefits. For further information, please visit: Management Personnel Plan. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.

APPLICATION PROCEDURE:

Please be aware of the following important dates and plan accordingly: 

Tentative Timeline:                       

Week of July 17             Screening Interview via Skype                                                                                    

Week of July 24             On-Campus Interview                                                                            

For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above.  For assistance or if you require an accommodation, please call (831) 582-3389.  For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map).  Please check the links provided for the respective hours.

CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.

 

All employees must be eligible for employment in the U.S.