Admissions & Records Technician II (Transcript Evaluator)

Huntington Beach, California
$44,076.00 - $53,736.00 Annually
Jun 09, 2017
Institution Type
Community College

Golden West College


Admissions & Records Technician II (Transcript Evaluator)

Job#  G-003-18

Salary: $44,076.00 - $53,736.00 Annually

Deadline: 06/22/17


Full job description and OFFICIAL application available ONLY at: Please click on OPEN POSITIONS located in the menu bar on the left, then select your desired jobs category to access list of open positions.



Under the general supervision of the Director of Admissions & Records, to utilize independent judgment and initiative in performing diversified functions in support of the overall admissions and records operations.



The Admissions & Records Technician II performs more diversified functions with delegated responsibility for specific admissions and records activities. Positions in this class require experience in admissions and records and the ability to operate using independent judgment and initiative to interpret state and federal laws and guidelines.  The Admissions & Records Technician II is also responsible for providing students, faculty, and other staff members with information about registration, admissions, and student records, in accordance with District policies and state and federal guidelines. Technicians are expected to become familiar with general duties, specific departmental duties, and other department functions.


EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

• Perform a broad range of admissions and record functions in the areas of admissions & student records.

• Participate in activities such as transcript evaluations, faculty roster scheduling, residency determination, veteran's certification, specialized registration activities, and various admissions and records functions.

• Communicate with other colleges and respond to questions or issues regarding assigned activities from students, faculty and staff.

• Coordinate and distribute information to various offices and personnel and other related materials; perform data entry.

• Interpret and apply policies and regulations that pertain to admissions and records.

• Maintain accurate files and documentation in accordance with state and federal regulations including applications, residency information, veteran's DD-214 and certification paperwork, rosters, grade change and incomplete grade cards, and various other documentation.

• Participate in the preparation, maintenance, and distribution of various forms and instructions with regards to the areas of assignment.

• Respond to questions from other employees, students, and faculty and refer as necessary.

• Operate a computer for data entry and use a variety of computer applications for word processing, record keeping and reporting, email correspondence, and spreadsheet preparation.

• Compile data and prepare basic statistical reports as directed.

• Receive and answer inquiries regarding admissions and records functions and independently prepare correspondence in response to routine matters.

• Operate a variety of modern office equipment including a computer, copy machine, fax machine, calculator, microfilm, and optical imaging system.

• Apprise supervisor of unusual requests and/or exceptions to procedures regarding assigned area of responsibility.

• Research document and/or institutional errors and initiate appropriate corrective action.

• Participate in special projects as requested and attend meetings as assigned.

• Perform other related duties as assigned.



Knowledge of:

Methods, practices, terminology, and procedures used in admissions and records.

• State and Federal laws, codes, and regulations concerning admissions and record functions.

• Interpersonal skills using diplomacy, tact, and patience.

• Recordkeeping techniques.

• Modern office practices, procedures, and equipment.

• A variety of computer applications for word processing, database management, email correspondence, and spreadsheet programs.


Ability to:

Work effectively and demonstrate currency of knowledge with computers and other forms of advanced technology utilized in providing high-quality services.

• Demonstrate clear evidence of sensitivity to an understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

• Perform diversified functions in support of the overall admissions and records functions, including admissions, records, and registration activities.

• Prepare and maintain reports.

• Assure compliance with District, State and Federal regulations and laws regarding admissions and records functions, including Title V Administrative Code, the Attendance Accounting Manual, the California Education Code, and FERPA law.

• Learn, apply, and explain rules, regulations, policies and procedures of assigned areas of responsibility, including District/College organization, operation, and objectives.

• Analyze situations accurately and adopt an effective course of action.

• Provide information and assistance to employees, students, and faculty.

• Provide high quality customer service to students, faculty, and staff.

• Update and maintain a wide variety of files and records, including confidential materials.

• Type and perform data entry accurately at an acceptable rate of speed.

• Operate a variety of modern office equipment including a computer, copy machine, fax machine, calculator, microfilm, and optical imaging system.

• Distribute forms and review for completion and compliance with requirements and deadlines.

• Plan and organize work to meet schedules and timelines.

• Establish and maintain cooperative and effective working relationships with others.


Education and Experience:

At least three years of responsible clerical experience, preferably including at least one year in admissions or records.

Or, any combination of education and experience that would provide the required equivalent qualifications.


Bilingual ability.


Conditions of Employment

This is a full-time, categorically-funded, 12-month per year classified position. The District reserves the right to extend, modify, or eliminate this position based upon available funds. The normal hours of work will be 9:00am to 6:00pm, Monday through Friday, with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.


Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY: Starting salaries for support staff positions begin at Step-1 of the salary range. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 (Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.


APPLICATION REQUIREMENTS:  To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:


A complete Coast Community College District Online Employment Application.

A current resume (uploaded as a separate attachment - PDF recommended).

A cover letter (uploaded as a separate attachment - PDF recommended).

Answers to all supplemental questions (please provide clear and detailed responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A").

Submission of all required application information and materials is the responsibility of the applicant.


Coast Community College District is an Equal Opportunity Employer

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