University of North Texas - Administrative Coordinator II

Jun 08, 2017
Institution Type
Four-Year Institution
The Housing-Admin Department at the University of North Texas is seeking to hire an Administrative Coordinator II to join our team. Responsibilities of the position include, but are not limited to: * Assists the Assistant Director of Housing Operations with managing departmental contracts, entering requisitions, tracking shipments, placing orders, reviewing and analyzing invoices for discrepancies and approvals for payment, as well as assist will residence hall projects.* Responds to general Housing operational, procurement, and vendor questions via email, telephone and person to person contact* Create/track IDT's for any housing related purchases for services or assets acquired through other campus entities.* Creation and maintenance of electronic file management systems.* General administrative support for answering phones, corresponding with other departments, and outside entities via email or phone, ordering office supplies, management of office equipment, occasionally providing or serving as escort for tours given to vendors or other entities for service work or entry to halls.* Create and maintain spreadsheets used for tracking compliance, inventories, projects, etc.* May maintain Outlook calendars, schedule appointments, plan, coordinate and arrange special events, travel, and/or track procurement card expenses, and/or act as Pcard reconciler.* Answer phones, order and maintain office equipment and supplies.* May supervise up to 3 student/hourly staff members within the Central housing administration area to support departmental operational functions, monitor performance, schedule and approve time.* Acquire institutional Pcard for the purpose of purchasing goods for Housing.* Assists with planning, coordinating, and scheduling of residence hall upgrades and large purchases for housing operations.The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing. The successful candidate will possess an Associate's Degree and four years of office administration or business management experience; or any equivalent combination of experience, education, and training.