Grant Specialist

Jun 01, 2017
Institution Type
Four-Year Institution

General Description of Position:

This position is responsible for aspects of preaward research administration with a specialty focus on grant and contract development. Emphasis for this position will be on international subaward agreements and prime contracts. Incumbent will review and negotiate such issues as intellectual property rights, insurance, liability, indemnification, foreign currency issues, consistency with federal and state laws, and regulations and University policies. Backup support responsibilities will be in the area of proposal preparation and processing. This includes budget development, compliance review, review of sponsor requirements, analysis of potential industry and foreign sponsors' risk, industry business practices, and company statistics/reputation. Incumbent will also provide assistance to and consultation with faculty and administrators involved in the University’s extramural grant and contract activities. This position is responsible for the development and negotiation of specialized research and sponsored program agreements and the submission of electronic proposals to Federal agencies as prescribed by the particular agency.

Information about the Department:

PreAward Services provides a full range of assistance to faculty, staff, and administrators in obtaining and administering funding from non-university sources to support K-State's creative and scholarly activities including:

Ensuring that subsequent applications or proposals for funding are developed in accordance with funding agency criteria Proposal preparation, including budget development, preparation of forms, editing, review (i.e., comparison with funding agency guidelines and requirements, compliance with University and Board of Regents policies and procedures, and state and federal regulations) Final electronic document submission through various official portals Preparation and negotiation of grant and contract documents with funding agencies Gathering information and solving problems with other campus units, such as purchasing, accounting, personnel, etc. Obtaining campus approvals Questions regarding all aspects of non-financial research administration Post-award administrative issues such as extensions of the project duration, rebudgeting, change in scope, and other project modifications Preparing and negotiating subcontracts for those projects containing this requirement Finding past history of proposal submissions and awards or finding informational reports Diversity and Inclusion:

Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university actively seeks candidates whose commitments and contributions will advance the University's commitment to the Principles of Community which can be found at

Job Description:

Duties include:

Developing subaward agreements with foreign entities, negotiating acceptable terms to ensure conformity and compliance with University and Kansas Board of Regents policies, and state and federal laws and regulations, as well as conditions set forth by the prime sponsor. Reviewing and analyzing pertinent risk indicators, as part of a proactive risk assessment program for management of new and existing international subaward agreements. Ensuring that contracts address applicable contract issues with foreign entities, including the Foreign Corrupt Practices Act, export control compliance considerations, preauthorization for international travel, and other provisions as incorporated within the prime sponsor’s agreement issued to the University. Advising and consulting with deans, directors, department heads, attorneys, and faculty on strategies for negotiating contract terms and conditions with sponsoring agencies; constructing contracts and agreements based on consultations; conduct negotiations with Sponsors involving corporate fiscal officers, research directors and attorneys, and government contracting officials. Reviewing and analyzing pertinent risk indicators, as part of a proactive risk assessment program for potential sponsors, with a focus on industry and foreign sponsors, to determine potential negotiation issues or contract compliance requirements, including industry business practices, and company statistics/reputation. Developing resource materials for the University outlining lessons learned and leading practices related to contracting and subcontracting with foreign entities. Advising faculty and staff on the various aspects of conducting sponsored research activity such as fiscal matters, regarding budgeting, re-budgeting, foreign currency issues and facilities and administrative costs; insurance and indemnification, intellectual property (patents and copyrights); policies and procedures on purchasing, payroll, accounting etc.,  KSU Faculty Handbook, Federal Acquisition Regulations, Code of Federal Regulations, and terms and conditions of the various funding agencies (both public and private). Assisting with the development and review of proposals for research, instruction/training and public service activities, ensuring compliance with applicable regulations, and the requirements of the sponsor.  Identifying inconsistencies, consults with appropriate campus authorities and faculty member/department/research office, and recommends how conflicts may be reconciled. Planning and constructing budgets for faculty members for proposed or continued projects in a manner acceptable to the sponsor, the University, and the State of Kansas, consistent with the planned project objectives set forth by the project director.  Planning and outlining procedures and develop budget strategies (including cost sharing and budget justification) for major funding programs; communicate with and coordinates efforts of project directors and research offices at all of the involved departments/institutions; implement established plans and procedures requiring creative management and budgeting techniques. Developing and submitting proposals utilizing the various electronic commerce initiatives mandated by the Federal government. Reviewing and recommending acceptance of proposals and award documents to Director/Associate Vice President for Research. Required Minimum Qualifications:

Bachelor's Degree in relevant field (or work equivalent) Minimum of one to three years of relevant work experience is required. Extensive knowledge of legal contracts, contract development/compliance, business analytics and negotiation skills. PC computer skills including Word (Track Changes function), Excel, and Outlook Preferred Qualifications:

Master's degree in business administration or related field with a focus in business analytics, or JD or equivalent combination of BA or BS education and relevant experience. Strong communication (both oral and written) and interpersonal skills-experience with the ability to work in a collegial manner and maintain effective relationships with a variety of persons, internal and external to the organization. Experience in the acquisition, analysis, and application of business analytics for performing risk assessment of potential contractors and overall research administration. Experience in the interpretation and application of statutes and regulations. Ability to prioritize, exercise sound judgment and discretion, meet deadlines, and work under pressure in a fast-paced environment with multiple stakeholders and meet inflexible deadlines on own initiative or as a contributor to a team-effort. Must possess, or be able to swiftly develop, knowledge of the university's mission, processes, organization, and its culture and complex relationships with internal and external entities. 3 years of experience in Grants and Contract Administration. Professional certification in the field such as Certified Research Administrator (CRA), Certified Pre-Award Research Administrator (CPRA), or other similar research administration professional certifications. Familiarity with computerized reports, sponsored programs budgeting, financial accounting systems, and research suite software. Familiarity with the Federal Acquisition Regulations, OMB Circulars, and working knowledge of research compliance (IRB, IACUC, COI, IP, and other regulatory requirements). Familiarity with typical issues associated with university-industry contract negotiations. Special Instructions to Applicants:

Please complete online application with Letter of Interest, Resume or CV, and three References.

Screening of Applications Begins:

Immediately, until position is filled.

Salary Range / Pay Rate:

$41,258 - $63,950 depending on experience levels

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees. Equal Employment Opportunity is the Law

Background Screening Statement:

In connection with your application for employment, Kansas State University may procure a Background Screen on you as part of the process of considering your candidacy as an employee.