6361 Administrative Support Coordinator II, Marketing and Communications

Job description


San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on June 22, 2017. To receive full consideration, apply by June 21, 2017.  The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. 

For more information on San Diego State University, please click here.

  Position Information  

This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before six months and one day from initial appointment date with the possibility of reappointment and/or permanency. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Reporting to the Chief Communications Officer, the Administrative Support Coordinator provides support to the Marketing and Communications Department and Special Events Department within the division of University Relations and Development (URAD). This administrative support position is responsible for carrying out administrative and budgetary operations for the departments, and provides administrative support for key URAD initiatives.

For more information regarding Marketing and Communications, please click here.

  Compensation and Benefits  

Starting salary upon appointment not expected to exceed $3,290 per month. CSU Classification Salary Range: $3,115 - $5,060 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here


Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications and Specialized Skills

  • Ability to gather and analyze data and present information.
  • Excellent verbal/interpersonal skills.
  • Strong editing, formatting, desktop publishing skills using Microsoft Word, Excel, PowerPoint, Publisher and other programs as needed.
  • Ability to initiate, compose, format and proofread clear and concise correspondence through final draft.
  • Ability to maintain complex paper and electronic records and files.
  • Knowledge of or ability to quickly learn database software programs.
  • Skilled in the search and acquisition of basic information using the Internet.
  • Knowledge of standard office methods, procedures, and practices.
  • Bachelor's degree and/or three years of equivalent training and administrative work experience involving analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.
  • Knowledge of budgeting procedures and processes.
  • Demonstrated experience with recordkeeping, fund reconciliations, and expenditure reporting.
  • Experience processing Purchase requisitions and various expenditures.
  • Knowledge of Oracle and/or PI Profile accounting systems.
  • Experience with departmental credit cards and processes.
  • Understanding of online communication.
  • Skilled in use of Ellucian Advance (financial and biographical database) or similar.
  • Ability to be service-oriented to ensure all customers (internal and external) have their needs met in an efficient and timely manner.
  • Ability to manage, prioritize and monitor administrative projects through their completion.
  • Team-oriented, highly professional individual with courteous demeanor. 
  • Ability to independently handle multiple work unit priorities and projects.
  • Ability to remain focused and work extensively with details, with accuracy and speed.
  • Ability to accurately perform routine tasks and learn quickly in a dynamic, fast-paced environment.
  • Proven ability to work cooperatively and effectively with diverse audiences.
  • Ability to think quickly and react calmly to adverse conditions.
  • Ability to interact/represent the department and university in a professional manner.

  Application Procedures  

To apply for this position, please click on the "Apply Now" button on this page.  You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-7099.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.




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Job No: 6361
Posted: 6/8/2017
Application Due: 8/7/2017
Work Type:
Salary: Starting salary upon appointment not expected to exceed $3,290 per month. CSU Classification Salary