Fellowship Program Coordinator

Jun 08, 2017
Institution Type
Four-Year Institution

Stanford University

Fellowship Program Coordinator

Job Number:

Stanford University's Clinical Excellence Research Center (CERC) was established in 2010 as an interdisciplinary research center in the Department of Medicine with the mission of designing and testing new ways of delivering health care that safely reduce health care costs. CERC currently has three main categories of activities: designing and testing new care models, conducting positive outlier research and developing novel applications of clinical informatics/artificial intelligence to support cost-reducing clinical processes.

CERC is seeking a Fellowship Program Coordinator. This person will often be interfacing directly with leaders of industry from the heads of major health systems to major players in health policy and business. They will often be the 'face of CERC' for logistics and daily support for guest lecturers, visiting scholars and other guests for the fellowship. The ideal candidate will have a knack for technology, comfortable with ambiguity and a dynamic work environment, a self-starter, and passionate about healthcare.

Duties include:
  • Review and evaluate applications for completeness; compile recruitment information, distribute applications, notify applicants of decisions for interview.
  • Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.
  • Track work hours, resident activities and schedules;
  • Monitor and document the residency/clinical fellowship evaluation process.
  • Communicate regularly with residents/fellows and faculty regarding the daily activities, such as conference and grand rounds announcements.
  • Provides administrative support to Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports.
  • Assist with planning departmental annual events including recruitment, orientation, our “Bootcamp” series, visiting scholar series, graduation, as well as various meetings and program-related events.
  • Maintain/enter GFS pay lines and manage post-doc appointment processing
  • Order office supplies, complete resident reimbursements and performs other duties as assigned.
* - Other duties may also be assigned


Passion for higher education, medical education, and healthcare
Prior fellowship/academic program coordination experience
Experience with GFS/Workflow/Bechtel
Excellent communicator & strong interpersonal skills


Two year college degree and one year of relevant experience, or combination of education and relevant experience.

  • Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
  • Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
  • Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload.
  • Must have excellent customer service skills and ability to adapt to changing work environment.
  • Proficient with Excel, Word and other applications required.
  • Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Job: Administration

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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