Project Manager, Parents Program

Jun 08, 2017
Institution Type
Four-Year Institution

Stanford University

Project Manager, Parents Program

Job Number:

Development Associate, Parents' Program, Office of Development Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE: Under general supervision, provide support to fundraising programs and activities focused on parents of current students, especially non-alumni.


  • Track and report on fundraising progress against Parents' Program's goals and objectives.
  • Assist the Director and Associate Director in all phases of gift procurement.
  • Help staff volunteer boards, including meeting planning, implementation, and follow up.
  • Serve as a liaison with, parents, donors, volunteers, front-line fundraising staff, and other university officials.
  • Provide full range of support to the Director, including assistance with travel and complex meeting scheduling.
  • Assist in the planning and implementation of parent events at Stanford (as part of New Student Orientation, Family Weekend, and Commencement) and regional events.
  • Collaborate with the Associate Director and marketing/communications staff in the development and execution of year-round direct marketing efforts, including email and letters.
  • Develop a comprehensive knowledge of the Parents' Program-including knowing the names of key volunteers and donors-and how it relates to other areas in the Office of Development (OOD) and the University.
  • Track budgets and conduct financial projections for department.
  • Build and maintain a network of relevant contacts within the Office of Development (OOD) and the university in general, and stay informed on current development priorities, university initiatives, and activities.
  • Assist in drafting confidential briefing memoranda and prospect backgrounds for university leaders, to prepare them for individual meetings and events.
  • Compose and edit internal and external correspondence.
  • Train and support parent volunteers, and track their activities in the university external relations database.
  • Retrieve information about prospects and donors, review and update records, and generate complex reports using the university external relations database.
  • Prepare gift transmittals and troubleshoot issues with the Development Services department and the Controller's Office.

* - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Effective communication skills, both written and oral.
  • Customer service focus and strong interpersonal skills.
  • Ability to interact effectively with both internal and external constituents with a high degree of professionalism.
  • Strong proficiency with information technology, including Microsoft Office and ideally, with database systems such as Salesforce and Oracle.
  • Flexibility to work as part of a team or independently as needed.
  • Ability to work efficiently in a fast-paced environment, prioritizing multiple concurrent projects, meeting deadlines, and achieving goals.
  • Exceptional attention to detail and follow-through.
  • Demonstrated resourcefulness and initiative.
  • Good judgment, high energy, a positive attitude, and a good sense of humor.
  • Knowledge of Stanford, higher education, and/or development highly desired.
Certifications and Licenses:
  • Valid California Non-commercial Class Driver's License

  • Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May require working flexible hours, including nights and weekends

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Job Series: Development Job Code: 4290 Classification Level: G Exemption: Exempt Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Development

Location: Office of Development
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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