Research Administrator 1

Location
Stanford
Posted
Jun 08, 2017
Institution Type
Four-Year Institution


Stanford University

Research Administrator 1

Job Number:
75135

The Stanford Center for Sleep Sciences and Medicine is comprised of research, clinical and educational programs geared to advance the field of sleep medicine and improve patient care. As the birthplace of sleep medicine, Stanford has driven considerable growth in sleep research and treatment. The center is internationally renowned, and recognized for outstanding patient care and innovative sleep medicine research. We work to improve coordination among the various specialties involved in treating patients with sleep disorders and other sleep issues.
The Division of Sleep Medicine within the Department of Psychiatry & Behavioral Sciences at Stanford University School of Medicine is seeking full-time Research Administrator 1 to assist with the financial administration of sponsored projects, endowments, gifts and designated awards in compliance with the terms and conditions of these awards. The Research Administrator will monitor and provide accurate financial data for sponsored grants and contracts, fellowship awards, and gift accounts. The position will work closely with the Associate Director of Finance & Administration, the Sleep Division Finance Manager, as well as faculty and research staff to improve business processes and maintain compliance with sponsor and University research administration guidelines. The Research Administrator will reconcile monthly expenditure statements and clinical trial study payments, generate financial reports, process journal entries, manage labor allocation schedules and adjustments, manage purchasing, and reimbursements, and assist with pre-award activities as needed. The Research Administrator will design and customize financial reports, monitor and report expenses on budgets and assist with renewals and closeouts.

In exercising these responsibilities, the Research Administrator will be an integral part of a team that addresses the immediate and long-range financial needs of the Division of Sleep Medicine.

Duties include:
  • Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
  • Develop, prepare, and finalize project budgets, and provide budget justification
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
  • Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
  • Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
  • Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
  • Participate in contract closeout process and audit inquiries; submit final reports and certificates.
  • Coordinate and organize events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed.
  • Participate in and contribute to process improvements and group projects.

* - Other duties may also be assigned EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and one year of job related experience, or combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
  • Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
  • Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
  • Willingness and ability to understand and interpret university policies and procedures.
  • Excellent oral, written, and verbal communication skills.
  • Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
  • Strong accounting skills; knowledge of basic accounting principles.
  • Ability to complete Cardinal Curriculum I and II while in position.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek assistance when needed.
  • Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:

Cardinal Curriculum I and II must be completed to remain in this position.

PHYSICAL REQUIREMENTS*:

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Job: Finance

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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