Research Administrator 2 - 6 month fixed term

Location
Stanford
Posted
Jun 08, 2017
Institution Type
Four-Year Institution


Stanford University

Research Administrator 2 - 6 month fixed term

Job Number:
75187

The Administrative and Academic Special Programs division of the Department of Psychiatry and Behavioral Sciences is currently recruiting a 6 month fixed term Research Administrator 2. This position is responsible for the management of all financial aspects of the principal investigators assigned to the work units they will support. This includes a large volume and diverse set of complex sponsored projects, gift, endowment, and contract awards. The Research Administrator 2 is responsible for budget development and justification, cost analysis, forecasting, variance analysis, capital equipment acquisition, labor distribution and reporting, including close out of accounts in their portfolio. The incumbent works closely with faculty and administrative staff to ensure smooth management of projects.


Duties include:

  • Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

  • Develop, prepare, and finalize project budgets, and provide budget justification.

  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

  • Develop and communicate reports supporting project status; create effective forecasting and decision aides.

  • Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.

  • Understand, apply, and advise on university and government policies for projects.

  • Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

  • Participate in and contribute to process improvements. Lead other staff in group projects

  • May participate as a mentor and provide cross-training as needed.

* - Other duties may also be assigned


DESIRED QUALIFICATIONS:

  • Experience with grant and contract administration and managing all financial aspects of sponsored projects

  • Knowledge and experience with Stanford's accounting systems, policies, and procedures

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and three years of job related experience, or combination of education and experience.


KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Basic knowledge of governmental regulations.

  • Ability to understand, interpret, and communicate policies and procedures.

  • Excellent oral, written, and communication skills.

  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

  • Strong accounting skills; knowledge of accounting principles.

  • Ability to complete Cardinal Curriculum I and II within first year in role.

  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

  • Competency in project management.

  • Extreme attention to detail.

  • Ability to work well independently, but also to seek or offer assistance when needed.

  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

  • Excellent time management and organizational skills.


CERTIFICATIONS & LICENSES:

  • Cardinal Curriculum I and II must be completed to remain in this position.

  • Certified Accountant or Auditor or similar credential desired.

PHYSICAL REQUIREMENTS*:

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.




Job: Finance

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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