Jun 08, 2017
Institution Type
Four-Year Institution

Stanford University


Job Number:

The Stanford University Libraries (SUL) seeks a Shipper/Receiver to receive and deliver library materials that move through SUL's mailroom. The Shipper/Receiver will drive and operate SUL vehicles in support of the movement of materials, and will also move and operate material handling equipment. The Shipper/Receiver may work in any of SUL's locations, including both on and off campus facilities.

The Shipper/Receiver will work a Monday through Friday, 8:00 AM to 5:00 PM work schedule (barring holidays or unless specified otherwise) and will rotate route and workstations assignments as directed.


  • Receive, sort, distribute and load outgoing deliveries into SUL vehicles in coordination with other mailroom personnel. Materials to be shipped may include, but are not limited to, US mail, ID mail, journals, books, furniture, moving supplies & equipment, filled mail tubs, loaded book trucks, computers and filled boxes of library material.
  • Prepare a wide variety of sizes and types of items for world-wide shipping, including proper labeling and customs declarations.
  • Prepare and package items using methods and materials most appropriate to the item being shipped.
  • Determine shipping costs for each outbound package; seal boxes and prepare shipping documents.
  • When needed, palletize and shrink wrap large outbound shipments.
  • Pack and unpack bins/totes/crates of bindery materials ensuring items are protected.
  • Help assist or direct vendors while picking up shipments.

  • Receive, sort and deliver incoming U.S. and Stanford I.D. mail.
  • Receive, sort and distribute incoming shipments from off-site shipping vendors, including UPS, USPS, FedEx, DHL and outside couriers, as well as from within SUL.
  • Deliver time-sensitive shipped materials to addressee immediately upon arrival.
  • Check deliveries to confirm correct quantities and addresses.
  • Uncrate and check items for visible and hidden damage.
  • Prepare, distribute and file appropriate shipping documents, including completion of written forms, data entry, use of mail metering machine, and operation of other shipping equipment.
  • Complete forms, maintain records, and mark/tagging property and equipment.

    * - Other duties may also be assigned

    Education & Experience:

    High School Diploma or GED equivalent and have 2 years of mailroom (shipping and receiving) experience.

    Knowledge, Skills and Abilities:

  • Working knowledge of shipping and receiving procedures
  • Understand and follow clerical and other operating regulations and procedures
  • Understand how to wrap packages for shipping according to established procedures
  • Excellent communication and interpersonal skills
  • Ability to interact effectively and tactfully with members of the academic community
  • Experience working in an environment where colleagues have diverse backgrounds and customs

    Certifications and Licenses:

  • Valid California Driver's License and provide proof of validation annually


  • Must be able to lift up to at least 70 lbs.
  • Must be able to carry filled boxes of materials up to at least 70 lbs.
  • Must be able to push library materials in filled boxes on book trucks, in mail tubs, and on pallets that requires an initial push force of up to 70 lbs.


  • Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Job: Library

    Location: University Libraries
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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