Research Financial Analyst (Research Administrator 3)

Jun 08, 2017
Institution Type
Four-Year Institution

Stanford University

Research Financial Analyst (Research Administrator 3)

Job Number:

The Department of Neurobiology, a basic science department in the Stanford School of Medicine, is seeking an analytic and dynamic Research Financial Analyst to provide financial analysis and reporting for the Department's research and academic activities. This involves gathering data and preparing both defined and customized financial reporting and forecasting. The Research Financial Analyst will produce a wide range of reports and presentation materials to inform decision-making by Faculty and Department leadership. S/he will be responsible for the department budget preparation and will perform special projects including taking part in Lean process improvement initiatives, involvement in University and School working groups, and assisting with strategic planning efforts in the Department as needed. S/he will assist the Department in planning and implementation of future administrative financial procedures and systems. S/he will back up the Operations Manager and work with that position to train and coach administrative staff as well as provide support and guidance as needed.
The Research Financial Analyst will manage the post award activities for a large volume and diverse set of complex, federal and non-federal sponsored research projects as well as manage non-sponsored funds such as gift funds, endowments, and designated funds owned by the faculty (currently 10 active and 2 emeritus for a total yearly department budget of approximately $14M). S/he will provide timely detailed and summarized monthly reporting and projections to the faculty and will be responsible for necessary accounting and budget adjustments, setting up labor pay lines and adjustments, and approving purchasing, reimbursement, and student transactions. In addition, s/he will work with the Office of Sponsored Research and the Office of Medical Development to complete required sponsored and donor financial reporting and assist faculty as needed with proposal and effort reporting. S/he must interpret complex University and Government policies & individual sponsor and donor terms and conditions and apply them appropriately.
Candidates must be able to work independently, complete projects in a timely and accurate manner with little direction, and manage key areas within a finance operation, as needed. Experience with sponsored and/or fund accounting and reporting in an academic environment is a plus. Knowledge and experience with Stanford's accounting systems, policies and procedures is desirable.
Duties include:
  • Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Manage contract closeout process and audit inquiries; submit final reports and certificates.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
  • Oversee and review work of other staff. May supervise, train and mentor other staff.
  • Serve as a resource on subject area to principal investigator staff.
* - Other duties may also be assigned DESIRED QUALIFICATIONS:
  • Bachelor's degree in Finance or Economics
  • MBA or MPA

Bachelor's degree and five years of job related experience, or combination of education and experience.

  • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
  • Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Expert in project management, including managing international collaborations and complex multi-sub award contracts.
  • Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
  • Extreme attention to detail.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.

  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Applicants are required to upload a cover letter and resume to be considered for this opening.

Job: Finance

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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