Saddleback College
Mission Viejo, California
$94,896 to $133,536 per year
Jun 08, 2017
Institution Type
Community College

Saddleback College




Pay Range:    14 - at $94,896 to $133,536 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)


The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at


Summary Description:

To organize, coordinate, implement and manage the day-to-day operations and activities of a community college student admissions, records and enrollment services program, including enrollment and registration; provide technical information and assistance to students, counselors and other College and District personnel concerning admissions, registration, enrollment and student records; train, supervise and evaluate the performance of assigned personnel; ensure compliance with District policies and applicable State and federal regulations related to admissions, records and enrollment.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.


Knowledge of:

• Admissions, records, enrollment and registration policies and procedures for a community college.

• Budget preparation and administration.

• Correct English composition, grammar, spelling and vocabulary.

• District and College organization, operations and objectives.

• District and College policies and State and federal laws and regulations related to assigned program.

• Interpersonal skills including tact, patience and diplomacy.

• Operation of computer, peripherals and software programs, including student information systems, database management, spreadsheet, word processing and specialized software.

• Oral and written communication skills.

• Planning and organizational skills.

• Principles and procedures of record-keeping.


Ability to:

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations.

• Analyze and assess technology solutions in relation to SIS modules, admissions and records online services, product development and enhancements, and troubleshooting.

• Collect, compile and analyze data.

• Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.

• Develop, implement, manage, monitor and evaluate the delivery of services to students regarding admission, student records, enrollment, graduation and certification.

• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. 

• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

• Interpret, apply and explain applicable federal, State, and local laws, codes and regulations.

• Maintain current knowledge of admissions, records and enrollment in higher education.

• Maintain the security of confidential materials.

• Manipulate, monitor, troubleshoot, evaluate and resolve computer problems and issues related to admissions and records.

• Operate office equipment such as computer, printer, calculator, copier and facsimile machine.

• Plan, organize, coordinate and oversee admissions and records office activities and operations.

• Prepare and administer budgets for assigned program areas.

• Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.

• Respond to requests and inquiries from students, management, academic and classified staff and the public.

• Serve in an advisory and planning role with regard to the Student Information System.

• Train, supervise and evaluate the performance of assigned personnel.

• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

• Work effectively with others to achieve common goals including student recruitment and retention.


Education and Experience Guidelines:    

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.



Equivalent to a bachelor’s degree from an accredited college or university with major course work in business administration, records management, education or related field.



At least four years of increasingly responsible experience related to admissions and records at a college or university, including at least one year of experience in a supervisory capacity.


To Apply:

Please visit the District’s Employment Opportunities website at for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  EQUAL OPPORTUNITY EMPLOYER

Similar jobs

Similar jobs