Administrative Assistant II

Stony Brook, NY
Jun 08, 2017
Institution Type
Four-Year Institution
Job Description

Administrative Assistant II-1701577

Required Qualifications: (As Evidenced by an Attached Resume)

High School Diploma/GED. Four (4) years of full time progressively responsible administrative experience. Proficiency in MS Office - Word, Excel, PowerPoint. Excellent oral and written communication skills.

Preferred Qualifications:

Administrative experience in higher education. Associates degree.

Brief Description of Duties:

The Administrative Assistant II will assist with Resident recruitment and coordinating weekly/monthly educational conferences. The duties are as follows:

  • Make arrangements for weekly educational conference and monthly grand rounds -make room reservations, order food, flight/hotel/ground transportation for speakers.
  • Assist with annual resident recruitment as needed.
  • Assist with special events (graduation, wellness events, offsite programs).
  • Serve as timekeeper for 36+ Emergency Medicine residents.
  • Track monthly meal allowance allocations.
  • Assist with resident expense reimbursements.
  • Maintain residency files.
  • Other duties as required.

Special Notes: FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

Stony Brook University is 100% tobacco-free starting January 1, 2016. See our policy and learn more at

About Stony Brook:

Long Island’s premier academic medical center, Stony Brook Medicine represents Stony Brook University’s entire medical enterprise and integrates all of Stony Brook’s health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children’s Hospital, the five Health Sciences schools — Dental Medicine, Health Technology and Management, Medicine, Nursing and Social Welfare — as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County’s only tertiary care center and Regional Trauma Center. Stony Brook Children’s, with more than 160 pediatric specialists, offers the most advanced pediatric specialty care in the region.

Equal Opportunity Employer, females, minorities, disabled, veterans

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

Official Job Title: Administrative Assistant II
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Emergency Medicine-The Research Foundation for The State University of New York at Stony Brook
Schedule: Part-time Day Shift 8:30- 12:30Emergency Medicine-The Research Foundation for The State University of New York at Stony Brook
Posting Start Date: Jun 7, 2017
Posting End Date: Jun 21, 2017, 10:59:00 PM
Salary: $40,000-$47,000 / Annual @ 1.0 FTE or $21,320-$25,051 / Annual @ .533 FTE.
Salary Grade: N7


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