Events/Facilities & Duplicating Assistant, College Administrative Services

Employer
Modesto Junior College
Location
Modesto, California
Salary
$2,882 to $3,684 per month
Posted
Jun 07, 2017
Institution Type
Community College

Modesto Junior College

 

Events/Facilities & Duplicating Assistant, College Administrative Services

Salary:

Range 20

$2,882 to $3,684 per month

2015- 2016 Classified Salary Schedule 

40 hours per week, 11 months per year 

Monday – Friday: 8 hours per day, 5 days per week.

(May include evenings and weekends)

 

Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.

Deadline: 06/28/2017

 

Complete job description and application available online at: http://yosemite.peopleadmin.com/postings/2767

 

DEFINITION

Under general supervision by the Events/Facilities & Duplicating Coordinator, sort and distribute incoming and outgoing mail, utilize automated postage equipment, handle mailroom activities, filing and other general duties in the campus mailroom; assist with booking and scheduling of facility use for college events; assist with scheduling of transportation equipment; perform activities and processes for duplicating including duplication, collation and bindery; run digital copy machines and related work as assigned.

 

DISTINGUISHING CHARACTERISTICS

This position is an assistant level position providing support as directed in the areas of duplicating, mail, facilities and events.

 

SUPERVISION RECEIVED AND EXERCISED

Incumbents in this class work under supervision of a coordinator or senior manager, receiving supervision while working toward a definite objective that requires use of a wide range of procedures. Incumbents plan and/or determine specific procedures or equipment required to meet assigned objectives and solve routine problems.

 

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

 

Knowledge of:

• Principles and practices of customer service and public relations techniques.

• Basic copy, reprographics and duplicating finishing techniques.

• Principles and procedures of record keeping.

• Modern office equipment including computers and software.

• Basic inventory control and supply/material management for duplicating and reprographics.

• Office management techniques, proper office procedure and practices.

 

Ability to:

Complete basic reprographics jobs including duplicating and finishing.

• Organize, plan and develop work accomplishment timelines.

• Interpret, explain and ensure adherence to policies and procedures governing facility use.

• Use good judgment in recognizing the scope of authority as delegated.

• Analyze situations and make decisions on procedural matters without immediate supervision.

• Perform arithmetical calculations with speed and accuracy.

• Communicate effectively, both orally and in writing.

• Establish and maintain effective internal and external working relationships.

 

Education and Experience:

Any combination of education, experience and/or training that would likely provide the above-required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:

• • Education: Possession of a High School diploma or GED.

• • Experience: Two years of administrative or support experience, or related.

 

Special Requirements:

• None

 

Example of Duties

DUTIES:

*Participate in the activities of the campus mailroom, facilities/events and duplicating.

*Sort and place USPS mail in campus mailboxes and return improperly addressed mail

 

Prepare and set up campus mailboxes at the beginning of each semester

*Assist in development of scheduling events and classroom assignments

*Prepare jobs for duplicating process

*Assist with duplication of specific jobs and preparing machines for daily operations such as, loading paper, toner and routine maintenance jobs

*Operate a variety of machinery including high speed copy machines, postage machines and other office equipment

*Monitor supply inventories to ensure adequate materials are on hand for pending projects

*Deliver printed material and or place in campus literature racks

*Receive and review duplicating and copy requests from customers

*Monitor and stock supply inventories in duplicating, mail and events scheduling areas

*Perform other duties as assigned

 

TYPICAL WORKING CONDITIONS

Work is generally performed in a standard office environment. Work may include working in a duplicating production environment that may require exposure to constant noise, potentially hazardous chemicals, dust and fumes.

 

Licenses and Certificates:

A valid license to drive in California is required. When driving a District vehicle, a valid California driver’s license and evidence of appropriate automobile insurance may be requested.

 

YCCD is an Equal Employment Opportunity Employer.