Administrative Assistant II
Provides secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.
Posting Number: RE00892
Job Type: Full-Time
Department Specific Essential Job Functions:
Performs effectively and efficiently with minimal, and at certain times, no supervision.
Opens, sorts, scans, tags for response, and distributes all incoming and outgoing mail.
May prepare special or confidential reports and assists with special projects and surveys.
Verifies all vendor payments for accuracy and compliance with University and departmental policies and procedures.
Takes responsibility for all assigned small projects and oversees such projects through to completion.
Responsible for: matching daily AP & Travel payment documents with claim vouchers, auditing claim vouchers to insure accuracy, completing task in a timely manner each day.
Responsible for covering front office.
Must have knowledge of University requisitioning and purchasing procedures.
Prepares requisitions, purchase orders and/or encumbrance documents.
May supervise student workers and other clerical staff.
Shall at all times maintain professional and cooperative business relationships.
Performs other related duties assigned.
Salary: $12.09 per hour ($25,165 annually)
Desired Start Date: 07/10/2017
The University of Central Oklahoma (University) is committed to an inclusive educational and employment environment that provides equal opportunity and access to all qualified persons. The University will continue its policy of fair and equal employment and educational practices without discrimination harassment because of actual or perceived race, creed, color, religion, alienage or national origin, genetic information, ancestry, citizenship status, age, disability or handicap, gender, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.
For complete details on the University’s EEO policy, please visit the Employee Handbook.