ASST MANAGER, SPECIAL EVENTS

Location
Durham, NC
Posted
Jun 07, 2017
Institution Type
Four-Year Institution

diversity employer



ASST MANAGER, SPECIAL EVENTS
VP - Student Affairs - Admin

Scope of Responsibilities:
Assist the Director with management and coordination of the Rubenstein Arts Center to include centralized reservations of Arts Center facilities and campus theaters, support of student and University events, and coordination of theater and event services.

Duties: % of Effort
Supervise the management of facility reservation system and requests for theater and arts center space; coordinate scheduling, planning, and implementation of event and technical support within designated spaces. Work with staff to provide a customer-focused experience for constituents. Assist in the management of theater and event related activities including client billing, payment of vendor invoices, dispute resolution with clients and vendors, written pre-event confirmation of vendor services and scheduling. 40%

Schedule and coordinate University and other services for theater and other Arts Center events, workshops and programs. With the consultation of the Director, negotiate contracts or agreements for non-University suppliers such as technical and AV contractors. 25%

Supervise student employees in support of Arts Center programs and events. Coordinate and lead training for new student staff. 15%

Work with Director to create policies and procedures regarding departmental operations to facilitate effective resource utilization, standardized policies, and consistent information. Convene group of Arts Center stakeholders to maintain communication regarding reservation systems and related strategies and/or issues. 10%

Convene ongoing meetings to ensure appropriate resources are secured for successful implementation of theater programs and other Arts Center events. 5%

Assist with recruitment, selection, training and supervision of permanent, part-time and student staff positions. Mentor and supervise student staff engaged in the Arts Center office. 5%

General Qualifications:
Work requires communications, analytical and organizational skills generally acquired through completion of a Bachelor's degree program plus one year of experience in theater operations, higher education, special events planning, sales and promotions, student activities or a related field in order to acquire skills necessary to coordinate theater scheduling and production activities for a university.

Summary of Specific Skills and Competencies:
• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public;
• Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed;
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities;
• Ability to effectively learn, utilize and train others on relational database system used in University Center Activities & Events;
• Experience with theater production and stage management;
• Expectation to maintain valid NC driver's license in order to drive university vehicles.

Requisition Number
401274298

Location
Durham

Duke Entity
UNIVERSITY

Job Code
2537 ASST MANAGER, SPECIAL EVENTS

Job Family Level
10

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Work requires communications, analytical and organizational skillsgenerally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of coordination or management experience in theevent management field or a directly related field.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID

90655BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI98099177