Administrative Coordinator I

Location
Denton, TX
Posted
Jun 07, 2017
Institution Type
Four-Year Institution

POSITION INFORMATION

Requisition Number
152826

Job Title
Administrative Coordinator I

Official Title
Administrative Coordinator I

Position Number
00002844

Department
Biological Sciences - 121100

Location
Denton

Is this an internal posting only?
Yes

Work Schedule
Monday - Friday 8 am - 5 pm

Department Overview
**This position is open to internal candidates at the University of North Texas.**

The Department of Biological Sciences provides professional expertise and service to local, state, national and international constituencies, while promoting the discovery, advancement, and dissemination of basic and applied knowledge in the life and environmental sciences.

Job Description
The Biological Sciences Department at the University of North Texas is seeking to hire an Administrative Coordinator I to join our team. Responsibilities of the position include, but are not limited to:

* Assisting the chair in preparation of reports for internal and external clients; performing general administrative duties in the chair's absence; approving appointments and reviewing emails; and scheduling conferences, meetings, and special events.
* Serving as the chair's interdepartmental representative and contact for institutional administrative offices.
* Reviewing and proofing departmental expenditure documents such as travel reimbursements, IDO/IDTs, and miscellaneous reimbursements for chair's approval.
* Coordinating College-Departmental interactions involving finalization of faculty offer letters, and processing of hiring documents.
* Coordinating Departmental-International Office interactions involving immigration and visa issues for faculty and staff hires.
* Advertising, interviewing and hiring departmental administrative staff and hourly workers.
* Coordinating staff work assignments and training in a large, complex department employing up to 40 faculty.
* Maintaining personnel records and payroll for multiple hourly and salaried employees.
* Serving on departmental staff committees to review, amend, and implement new policies and procedures.
* Directly supervising benefits-eligible staff and student workers, as appropriate.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess an Associate's Degree and three years of office administration experience; or any equivalent combination of experience, education, and training.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Associates degree and four years of progressively responsible office and administrative experience or any equivalent combination of experience, education, and training.
* Expert knowledge and skills, the use of independent judgment and initiative that includes complex and responsible administrative clerical work and public relations functions.
* Able to handle a wide variety of issues independently with minimal supervision and well organized.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others in a supervisory capacity.
* Knowledge of basic accounting/budgeting procedures as well as experience in EIS/PeopleSoft and COGNOS.
* Expert knowledge and skills in MS Office; ability to keep complex records, organize data, submit reports, and maintain confidentiality.
* Experience with the inner-workings of UNT-Denton preferred.

Special Instructions to Applicants
**This position is open to internal candidates at the University of North Texas.**


Applicants must submit a resume with their online application.

Is this a security sensitive position?
Yes

Driving a University Vehicle?
No

Job Open Date
06-07-2017

Job Close Date
Open Until Filled

Pay Rate
$2,608.25

Pay Basis
Monthly

Job Type
Full-time Permanent

Quicklink for Posting
jobs.unt.edu/applicants/Central?quickFind=63467

PI98097468