Administrative Coordinator I

Location
Columbia, SC
Posted
Jun 07, 2017
Institution Type
Four-Year Institution


Job Title Administrative Coordinator I

Internal Title Executive Assistant to the President of the American Academy of Social Work and Social Welfare

Quicklink uscjobs.sc.edu/applicants/Central?quickFind=81191

Band 5

Requisition Number 011857

Minimum Salary $24,628

Salary Range $24,628

Pay Basis Annually

Department College of Social Work

Campus USC Columbia

Expected Fill Date

Job Posting Date 06-06-2017

Reopen Date

Minimum Posting Period Ends 06-12-2017

Job Close Date

Type of Position
Time-Limited

Job Type Part-Time

Job Category Professional/Administrative

If Research Grant/Time Limited, indicate the benefits provided
Health Insurance
Retirement
Annual Leave
Sick Leave


Job Description
Reporting to the President, the Executive Assistant is responsible
for providing professional administrative support to the President,
the chairs of board committees, and the Executive Director of the
Grand Challenges for Social Work. This is a 30 hour/week position.

Duties Include:

Perform high-level administrative support for the president. Coordinate meetings, maintain an electronic calendar, and ensure the president is informed of upcoming appointments. Excellent calendar management skills, including the coordination of meetings for multiple projects. Draft correspondence, remarks, replies, or e-mails when necessary. File and retrieve documents, records, and reports.

Prepare all travel arrangements, itineraries,
and meeting materials and review for accuracy. Arrange monthly board calls and the annual member's webinar. Prepare and provide appropriate documentation to assist with meetings.Coordinate meetings, including scheduling room, materials preparation, and room set up. Plan and set up the annual induction ceremony at SSWR. Work with SSWR and Travelink.

Perform financial activities including tracking expenditures, reconciling operating reports, resolving discrepancies, and processing invoices. Process expense reports. Managing communication between the president, board member, fellows, and the outside Academy Finance Committee. Work with (STAT Marketing) and the Academy Finance Committee on our finances and audits. Staffing the nominations and elections committee.

Create and acquire content for the websites, email newsletters, and other online communications (social media). Assist with developing PowerPoint presentations and other presentation software.


Minimum Qualifications
Bachelor's degree and 2 years related experience in business management, administrative services or related field; or equivalency.

Excellent attention to detail and time management skills. Strong
written and verbal communication skills. This person must be
organized, flexible and have an ability to manage complex tasks on
a tight time schedule. Basic website skills are desired. Excellent
calendar management skills, including the coordination of meetings
for multiple projects.


Preferred Qualifications
MSW or MPH


Documents which must be associated with this posting
Resume/CV
Cover Letter


Special Instructions to Applicants


SOC Code 43-6014

PI98096883