Administrative Coordinator I
Job Title Administrative Coordinator I
Internal Title Executive Assistant to the President of the American Academy of Social Work and Social Welfare
Requisition Number 011857
Minimum Salary $24,628
Salary Range $24,628
Pay Basis Annually
Department College of Social Work
Campus USC Columbia
Expected Fill Date
Job Posting Date 06-06-2017
Minimum Posting Period Ends 06-12-2017
Job Close Date
Type of Position
Job Type Part-Time
Job Category Professional/Administrative
If Research Grant/Time Limited, indicate the benefits provided
Reporting to the President, the Executive Assistant is responsible
for providing professional administrative support to the President,
the chairs of board committees, and the Executive Director of the
Grand Challenges for Social Work. This is a 30 hour/week position.
Perform high-level administrative support for the president. Coordinate meetings, maintain an electronic calendar, and ensure the president is informed of upcoming appointments. Excellent calendar management skills, including the coordination of meetings for multiple projects. Draft correspondence, remarks, replies, or e-mails when necessary. File and retrieve documents, records, and reports.
Prepare all travel arrangements, itineraries,
and meeting materials and review for accuracy. Arrange monthly board calls and the annual member's webinar. Prepare and provide appropriate documentation to assist with meetings.Coordinate meetings, including scheduling room, materials preparation, and room set up. Plan and set up the annual induction ceremony at SSWR. Work with SSWR and Travelink.
Perform financial activities including tracking expenditures, reconciling operating reports, resolving discrepancies, and processing invoices. Process expense reports. Managing communication between the president, board member, fellows, and the outside Academy Finance Committee. Work with (STAT Marketing) and the Academy Finance Committee on our finances and audits. Staffing the nominations and elections committee.
Create and acquire content for the websites, email newsletters, and other online communications (social media). Assist with developing PowerPoint presentations and other presentation software.
Bachelor's degree and 2 years related experience in business management, administrative services or related field; or equivalency.
Excellent attention to detail and time management skills. Strong
written and verbal communication skills. This person must be
organized, flexible and have an ability to manage complex tasks on
a tight time schedule. Basic website skills are desired. Excellent
calendar management skills, including the coordination of meetings
for multiple projects.
MSW or MPH
Documents which must be associated with this posting
Special Instructions to Applicants
SOC Code 43-6014