Sr. Administrative Assistant-Purchasing

Location
Coral Gables, Florida
Posted
Jun 06, 2017
Ref
55434510
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The Senior Administrative Assistant performs both technical and complex administrative projects as well as general clerical work in support of the day-to-day operations of the assigned unit. Applies independent judgment in the completion of assignments which include data compilation and analysis, the development and preparation of unit and project budgets, and monitoring unit expenses. May act as a lead to lower level administrative staff assigned to the unit.

• Maintains calendars, types, composes correspondence, orders office supplies, prepares financial forms (e.g.
• IDRs, BEFs, work orders, check requisitions for department), answers telephones, takes messages, transfers calls, greets visitors, answers routine questions, and directs visitors according to their needs.
• Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions; performs complex assignments; resolves issues and problems referred by staff or the supervisor.
• Assists in developing and preparing budgets by compiling information to support projected expenditures in specific areas such as operating costs or travel costs; advises management of issues including trends, funding levels and expenditures related to these costs.
• Provides advice regarding budget projects, and monitors work unit's expenses; prepares summary financial reports and statistical information related to work unit's budget, accounts, activities, program clientele and operations; has signing authority and makes purchasing decisions.
• May act as a lead to lower level administrative staff within the unit; plans, organizes and oversees the activities and operations of the office unit; trains and assists in performance evaluations of assigned personnel.
• May establish and implement work unit procedures; ensures completed work products meet required timelines and standards of quality and quantity.
• Resolves unique situations where each contact must be handled differently using judgment discretion.
• May provide ancillary support to physicians, clinical activities, business services, student services, etc... Education Requirements (Essential Requirements):
•Proficiency in Microsoft Office Suite; Excel, Word, and PowerPoint.
•Certified Public Purchasing Buyer (CPPB), Certified Professional in Supply Management (CPSM), or Certified Materials & Resource Professional (CMRP) preferred.

Work Experience Requirements (Essential Requirements):
•Three years related experience and Bachelor’s degree or two (2) years’ large scale purchasing experience. experience.

Apply online. Position #P100028001



The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!

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