Business Coordinator, CCESL

Location
Colorado, Denver, USA
Salary
$18.93 per hour
Posted
Jun 07, 2017
Ref
002836
Contact
University of
Faculty Jobs
Professional Fields
Institution Type
Four-Year Institution

Essential Functions

  • Oversee all CCESL general office operations
    • Event Planning
      • Manage all aspects of event planning, including arranging space, catering, managing RSVPs, ordering supplies and working with CCESL staff and other relevant offices (e.g., other UAP offices, Facilities, academic units).
    • Data Management and Analysis
      • Data collection, management, and analysis related to monitoring and measuring impact of CCESL programs, events, and grants.
      • Develop visually appealing documentation of data (e.g. CCESL End of Year Report, program reports/fact sheets, etc.).
      • Process program applications (e.g., faculty development program applications, student program applications) to evaluate compliance with proposal requirements; coordinate with relevant review committees (e.g., faculty review committee for the Public Good Fund).
    • Hiring/Student Employees
      • Coordinate logistics (e.g., background checks, hiring requests, etc.) for all new hires.
      • Supervise student employees working on general office operations.
    • General Operations
      • Participate in weekly staff meetings and oversee note-taking and follow-up as needed.
      • Manage office supplies and equipment (including items available for checkout).
      • Manage software and computer system needs, resources, and requests in communication with UTS.
      • With CCESL Director, assure timely updating and implementation of department policies and procedures.
      • Oversee management of shared work space (scheduling, organization, dcor updates).
      • Oversee management of 12-passenger van.
      • Work collaboratively with UAP and other offices on campus to advance CCESLs programming and efforts.
      • Provide administrative support to the DU IMPACT 2025 Public Good Implementation Cluster.
      • Other daily tasks as assigned.
  • Financial and employment management in Banner
    • Manage all department and grant budgets (including implementing a system of encumbering and reconciling funds to facilitate the preparation of accurate budget projection reports monthly and as needed), working in close consultation with unit budget officer.
    • Assist with budget planning and projections in close consultation with Director and CCESL staff.
    • Enter direct pays, stipends and reimbursements for staff, students and community partners.
    • Order items through requisitions.
    • Set up necessary purchase orders.
    • Do any journal transfers to/from other departments on campus.
    • Create reports as needed on grant history and department history for current budget status.
    • Search for employee information in system.
    • Search for student information in system.
    • Manage and approve all bi-weekly student employees.
    • Process stipends for faculty and students who complete program requirements.
    • Assist staff with monthly purchasing card logs and transactions.
  • Communications and Marketing
    • Oversee communication and marketing strategy for CCESL, including but not limited to:
      • Assess, update, and implement communication and marketing strategies to be responsive to CCESL and university needs as well as opportunities (e.g., social media).
      • Oversee management of CCESLs website.
      • Oversee updates of communications via CCESL maintained outlets (e.g. television monitor, bulletin board, etc.) and other DU maintained outlets (e.g. campus-wide television monitors).
      • Oversee management of CCESLs Portfolio site.
      • Develop marketing for CCESL related programs and events (e.g. creation of event flyers, emails, etc.), including content and distribution.
      • Serve as Editor of CCESLs newsletters (developing and coordinating content, copyediting, layout, and distribution).
      • Serve as Editor of social media (developing and coordinating content, copyediting, and distribution) and supervising student worker dedicated to social media.
      • Maintain CCESL emails lists and manage communications to members of the lists (including quarterly updates).
      • Coordinate student staffing for tabling events on CCESLs behalf (organize materials, confirm CCESL students/staff, etc.).
      • Monitor and manage CCESL general communications (e.g., via main phone, email lines, walk-in traffic).

Knowledge, Skills, and Abilities

  • Excellent verbal and written communication skills.
  • A basic understanding of spreadsheets and budget reports is essential.
  • Budget management, planning skills and project management experience.
  • A high level of reasoning ability and a mature sense of judgment.
  • Problem solving and decision making skills.
  • Possess a level of computer literacy that enables the individual to handle word processing and spreadsheets, and to navigate the World Wide Web effectively.

Required Qualifications

  • Bachelor's degree.
  • 2-5 years of office management experience.
  • Proficient in Microsoft Office Suite.

Application Deadline

For best consideration, please submit your application materials by Tuesday, June 13, 2017.

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

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