Specialist II, Accounts Payable (#20574) SO

Lone Star College-System Office- The Woodlands, Texas
Jun 06, 2017
Institution Type
Community College

Lone Star College-System Office
Specialist II, Accounts Payable (#20574) SO

Position Summary
Under general supervision performs general accounts payable and travel and expense functions requiring initiative and independent judgment based on knowledge of the organization, functions, policies and procedures. Performs a substantial amount of data entry for transactions. Serves as back up to the Pro-Card Auditor and performs collection account reconciliation and billing. Responsible for a high volume of customer interaction. Acts as a resource person in interpretation of policies and procedures related to purchasing/payable functions.

Job Functions
1.May reconcile and approve invoices, check requests, and travel reimbursements. 
2.May prepare, monitor, and reconcile monthly recurring vouchers, prepaid purchase orders, monthly contractual leases, construction disbursements, and utility payments; prepares monthly utility accrual spreadsheet. Monitors, reconciles, and approves travel and expense transactions daily. 
3.Performs research required to resolve complex invoice discrepancies and determines actions necessary to resolve disputes between the originator, buyer, or vendor. 
4.Responsible for mail sorting and distribution which includes U.S., and interoffice mail. 
5.Represents the System to vendors, students, campus personnel and other external sources. Communicates with external and internal customers; answers questions and solves problems. 
6.Ensures appropriate documentation is attached to payment requests. 
7.Provides guidance and direction to campus personnel in System policies and procedures. 
8.Reconciles collection accounts and performs billing. 
9.Performs accounting functions including reconciling assigned general ledger accounts and performs year-end processing duties. 
10.May oversee the work of assigned interns or clerical workers and assists with training new staff members. 
11.Assists with check disbursement functions when necessary. 
12.Serves as back-up to the Pro-Card Auditor position. 
13.Responsible for other reasonable, related duties as assigned.

Required Qualifications
High School Diploma and at least 2 years of related work experience. An Associate’s degree or higher may be considered in lieu of experience.

Hiring Salary is $27,000

How to Apply  
To learn of all available opportunities, go to: http://jobs.lonestar.edu.  Search by keyword or click the "Advanced Search" link to search by keyword or Job Opening ID.  Application materials will not be accepted via fax, e-mail, mail or hand delivery.Normally there is no contact with applicants unless they are selected for interview.  Some openings are posted year-round and are re-posted periodically; these applicants will be notified and asked to re-apply in order to remain active applicants for those positions.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee’s Form I-9 to confirm that the employee is authorized to work in the United States. More information on the E-Verify program is available at www.dhs.gov/E-Verify.
All positions are subject to a criminal background check.  EEO Employer