Administrative Assistant

Charlottesville, VA
Jun 06, 2017
Institution Type
Four-Year Institution

Working Title: Administrative Assistant

Position Type: University Operational and Administrative Staff

Department: East Asian Languages, Literatures, and Cultures

Location: Charlottesville

Posting Date: 06-05-2017

Posting Summary:
The Department of East Asian Languages, Literatures and Cultures at the University of Virginia seeks applications for an Administrative Assistant.

This position supports the Department of East Asian Languages, Literatures and Cultures undergraduate majors. The incumbent in this position will support the department Chair, faculty, staff and students, providing academic and programmatic administrative support as well as departmental administration support. The incumbent will use institutional systems, such as Oracle for purchasing and SIS to manage student records. The incumbent will collaborate with other departments and external parties to organize events, such as lectures and symposia that enhance the student learning and cultural experiences. Will professionally represent the department to interested parties, disseminate departmental communications via email lists, collab, etc., and manage and maintain the departmental web site and related content information.

The incumbent will provide administrative support to ensure the efficient operation of the department by interacting with other UVa departments and service providers, assist faculty and students with institutional systems, and provide direct support to the Department Chair.

To apply, please complete an online application through Jobs@UVA ( and attach a Resume, Cover Letter, and the contact information for three professional references. Please search on posting number 0621087.

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.

Required Knowledge, Skills and Abilities:
Demonstrated ability to interact with parties in a professional and confidential manner. Ability to develop rapport and relationships with other administrative departments and support providers. Must have the ability to interpret and implement policies and procedures, use initiative and judgment in problem solving, attention to detail, and work proactively to anticipate and meet departmental needs.

The ability to work independently, prioritizing own responsibilities, improving processes, coordinating and organizing data and resources, and providing outstanding service to the Chair and department.

Demonstrated excellent written and verbal communication skills in order to communicate with faculty, staff, and students. This position requires excellent organizational skills.

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